June 13, 2022 Business Board Meeting Minutes

• MINUTES OF THE SCHOOL BOARD OF DISTRICT NO. 40, 
  YAMHILL COUNTY, McMINNVILLE, OREGON

  The Board Business Meeting and the 2022-2023 Budget Hearing was held June 13, 2022, both in person and via Zoom at the
  McMinnville School District Office, 800 NE Lafayette Ave., McMinnville OR 97128 

  The link was https://msd40.zoom.us/j/215496199

  At 7:30 p.m., June 13, 2022, the Board of Directors of McMinnville School District opened the 2022-2023 Budget Hearing meeting.  The meeting was called to order by Chair Carson Benner.

  1.0 Budget Overview

  Samantha Nelson stated the Budget Committee comprises 14 members; seven are Board members and seven are our citizens.  They met on two separate occasions to review the budget as proposed and approved that budget for the Board to consider for adoption.  She gave an update on the budget funds and stated it serves over 6400 students within our district, and roughly a little over 900 staff members.

  2.0 Public Testimony
  We did not receive any public testimony.

  At 7:32 p.m. the 2022-2023 Budget Hearing was closed.

  At 7:32 p.m., June 13, 2022,  the Board of Directors of McMinnville School District opened the board business meeting in Regular Session. The meeting was called to order by Chair Carson Benner.

  BOARD MEMBERS PRESENT:
  Chair Carson Benner
  Dr. Paul Haddeland
  Ms. Abbie Warmbier
  Mr. Larry Vollmer
  Mr. Gerardo Partida
  Ms. Janis Braich
  Mr. Jason Bizon

  BOARD MEMBERS ABSENT:

  ADMINISTRATION:
  Debbie Brockett, Superintendent
  Cherice Bowden, Board Secretary

  STUDENT ENVOYS:
  Opal Primozich
  Diego Garibay

  Pledge of Allegiance
  The Pledge of Allegiance was led by Chair Carson Benner

  AUDIENCE:  
  Amy Fast, Kourtney Ferrua, Luke Neff, Kevin Carroll, Samantha Nelson, David Cano, Karina Smith, Robin VanBuren, Kristian Frack, Chris Jones, Miguel Cortez, Architzel Angel Reyes, Adeline Rich, Polly Dunkley, Lacey Summers, and Alyson Lavkin.

• 1.4 Introductions and Communications
  Superintendent Brockett introduced Miguel Cortez, Adeline Rich, Architzel Angel Reyes, Karina Smith, David Cano, Diego Garibay, and Opal Primozich.

  David Cano the new Family Resource Manager and Karina Smith the new Director of Equity and Inclusion introduced themselves and gave some background information about themselves to the Board.  They are both humbled, honored and pleased to be here.

  1.5  Review of Agenda
  Item 3.6 was removed from the agenda due to Brian Crain absence.

  1.6 Honor Retirees
  Superintendent Brockett said we want to congratulate all of our retiree and they were recognized in an earlier presentation with their families.

  2.0 Consent Agenda

  2.1 Gifts to the District
  The Board accepted with gratitude, gifts to the District: Mike & Verna Kintz donated school supplies to all school worth $100.00, Jesus Galvlan donated $150.00 to MHS for boy’s tennis, Toni Richards donated $100.00  to MHS for boy’s tennis, Ryan Berger donated $150.00 to MHS for boy’s tennis, Ron Nicodemus c/o  Kristin Leikam donated $100.00 to MHS for boy’s tennis, Kathleen McCurdy donated $100.00 to MHS for boy’s tennis, Emma Blaha donated $100.00 to MHS for boy’s tennis, Motz Law Firm LLC donated $100.00 to MHS for boy’s tennis, Myriah Martin donated a Yamaha Flute to MHS worth $100.00 for student use, Debbie & Greg Hilfiker donated a Renaissance Bown to all elementary schools for science experience worth $312.60, Andrew Physical Therapy donated $350.00 to MHS for girl’s golf, Organic Valley donated $572.25 cash to Nutrition Services, Erin Stephenson donated $100.00 to MHS for boy’s tennis, John Briggs donated $100.00 to MHS for boy’s tennis, Reynold Bills donated $100.00 to MHS for boy’s tennis, Wesley Gabrielsen donated $100.00 to MHS for boy’s tennis, Northwest Tree Care donated $1000.00 to MHS for SkillsUSA Nationals, Trask Mountain Legal donated $100.00 to MHS for Speech and Debate, Rafaela & Gilberto Rodriquez donated $300.00 to MHS for boy’s tennis, Joseph Beatty donated $100.00 to MHS for SkillsUSA nationals, Thea Dooley donated $100.00 to MHS for Speech and Debate, Citizens Bank donated $200.00 to MHS for the resource room, Brenda Fitzgerald donated $1000.00 to MHS for Speech and Debate, Sandra Pierce donated supplies to MHS for the resource room worth $200.00, and Ulista J. Brooks Rev Living Trust donated $6000.00 to MHS for medical scholarships.

  2.2 Approval of minutes of the May 9, 2022 Business Board Meeting,  May 23, 2022 Work Session, and June 4, 2022 Board Retreat approved.

  2.3 Personnel Actions  approved.

  On motion by Dr. Paul Haddeland, seconded by Gerardo Partida, the Consent Agenda was approved on a unanimous vote.

• 3.0 REPORTS
  The Board heard Monthly Reports.

  3.1 Student Envoy Report
  Opal Primozich and Diego Garibay gave a detailed report on all of the activities and events happening at the high school.  Opal Primozich is President and Diego Garibay is Vice President for the upcoming school year 2022-2023.  This year was the 112 graduation class and there were over 5000 attendees.  

  Abbie Warmbier stated this was her first graduation and the caps were decorated beautifully.  She asked if they have something they are looking forward to next year.
  Opal Primozich stated she thinks the whole senior class would agree that we are just excited for everything from our senior year.

  Diego Garibay added that he thinks they are all just thankful they are going to be able to have opportunities to sort of fully embrace their senior year.  He is excited about senior year homecoming.

  3.2 Student Reports 
  Robin Vanburen gave an overview of the Alternative Education program.  She showed a video presentation of students speaking on their experiences with their teachers and the alternative education program and how it has helped them achieve things they did not realize they were capable of.

  Janis Braich asked the MHS students to tell us a little about their stories and how they got started.

  span style=”font-weight: 400;”>Aritzhel Angel Reyes stated she missed a lot of school visiting Mexico.  She was able to complete her work and visit her family while in the program.  She received her CNA license from Chemeketa College.

  Miguel Cortez stated that he was really behind, he had to work part time and help with his siblings.  They were able to find affordable babysitting and he was able to return to school.  He can now get a good job with his license.  He received his CNA license from Chemeketa College.

  Adeline Rich stated she was dealing with mental health and it was hard to attend school.  The school worked with her to get her on the right path.  It has been a really good experience.

  None of the students knew anything about the Alternative Education program. Teachers or their counselor reached out to them or they were put in the program to get caught up.

  Gerardo Partida asked them if they see something different for the future and stated when you are behind you don’t think about it, you are lost basically.  He asked if they are looking at college; it is exciting to decide which college you want to go to.

  Dr. Paul Haddeland stated data was shared with them and there was a number of students who had fallen behind.  He asked if we have the ability if those kids need this program.  Robin VanBuren answered yes.  We had 505 students start the school year in some form of credit deficiency at all grade levels. 

  Jason Bizon stated that the big part is building trust and relationships and at some point everybody needs some help and where to find it and access it is the bigger part, having those relationships and support is huge.  He congratulated the students on becoming CNA’s.

  Larry Vollmer stated  he wanted to point out how much courage the students had shown; to  not to give up and to accept the help or the options or the potential or the possibilities that you might be able to achieve if the environment looks a little different.  It makes us proud.

  Chair Carson Benner stated tonight is the reason we do what we do.

  Superintendent Brockett thanked Robin Vanburen for the fight she had for the students and her passion, it makes a huge difference.

  3.3 Principal’s Report
  Dr. Amy Fast presented a video to the Board of all of the activities over the past school year for MHS.

  3.4 Superintendent’s Report 
  Superintendent Brockett reported on 2022-2023 staffing and summer school staffing.  We hired over 60 external community members and college students for general education and special education for summer school. 

  Pre-K and Kindergarten enrollment is down.

  She stated the graduation was quite amazing to watch; the excitement  across the students’ faces.  She is excited about the 5th and 8th grade promotions.  She is very excited to announce all of the great things that are going on and how the staff continues to stay committed to the McMinnville School District students.

  3.5 Director of Fiscal Services’ Report 
  Samantha Nelson reported on the current enrollment.  We had 6327 students June 1, 2022; it is 152 less than October, but that is what we would expect; it is primarily related to our high school early graduates.  She did a comparison from June 2021 and June 2022; most of the grades had gone up.  We received our official recognition from the Association of School of Business Officers International for the fiscal year ending June 30, 2021; we did very well.

  3.6 Director of Operations
  Was removed from the agenda due to Brain Crain’s absence.

• 4.0 Unfinished Business:

  4.1  ELA Adoption 2nd Reading
  Kourtney Ferrua asked for Board approval for early adoption for the K Five Elementary into Reading and 6 – 12 secondary My Perspectives.

  On motion by Larry Vollmer, seconded by Janis Braich, the motion passed unanimously for approval for final ELA Adoption.

  4.2 Out of State Travel 2nd Reading
   Washington DC Close Up Trip

  On motion by Abbie Warmbier, seconded by Jason Bizon, the motion passed unanimously for approval for the Out of State Travel for the Washington DC Close Up Trip.

  4.3 Regular Board Meeting Policy BDA Time Change
  Superintendent Brockett presented to the Board that the time for the board meetings be changed from 7:30 p.m. to 6:30 p.m. 

  On motion by Larry Vollmer, seconded by Janis Braich, the motion passed unanimously for approval to change policy BDA Regular Board Meeting time from 7:30 p.m. to 6:30 p.m. effective July 11, 2022 Business Board meeting.

  4.4 Kourtney Ferrua presented the following policies for second reading. 
  Kourtney Ferrua present first reading in Brain Crain’s absence.

  • JECBB – Attendance Areas and Intra-School Transfers
  • JECBB AR (1) – Procedures to Implement Intra-School Transfer Requests 
  • JECBB AR (2) – District Intra-School Transfer Request Form 

  The process for students requesting intradistrict transfers after the start of school were not described in the current policy language.  In addition, attendance and student conduct are currently some of the reasons that a transfer can be revoked. Our school attendance practices and student conduct policies are in place for all students and will be followed so they are not reasons to revoke a transfer. 

  On motion by Dr. Paul Haddeland, seconded by Gerardo Partida, the motion passed unanimously to approve the policies for final adoption. 

• 5.0 New Business  

  5.1 2022-2023 Budget Adoption
  Samantha Nelson presented to the Board a request to amend the budget as approved by the budget committee due to additional funding that may be required to complete the Patton Seismic project.  The request was to move $1,000,000 from unappropriated General Fund to General Fund contingency.  This change does not alter the total of the adopted budget.  It only changes the amount to total appropriations.   She presented an amended budget to the Board to reflect this request. The Board has legal authority to change up to ten percent of the fund.  Larry Vollmer read the Budget Resolution for approval to adopt the budget with the change as requested.

  On motion by Larry Vollmer, seconded by Janis Braich, the motion passed unanimously to approve Budget Resolution 04-2022 Adopting the Budget, Making Appropriations, Imposing the Tax, and Categorizing the Tax for Fiscal Year 02022-2023 Budget.

  5.2 Student Fees 1st Reading
  Samantha Nelson explained to the Board the slight increase in some of the student fees.  If students are not able to afford the fee, she explained what the process is.

  On motion by Larry Vollmer, seconded by Abbie Warmbier, the motion passed unanimously for approval of the 2022-2023 Student Fees.

  5.3 ELD Instructional Materials Adoption Postponement
  Kourtney Ferrua explained to the Board why the need to postpone the adoption of the ELD Instructional Materials.

  On motion by Larry Vollmer, seconded by Dr. Paul Haddeland, the motion passed unanimously for approval of ELD Instructional Materials Adoption Postponement.

  5.4 Out of State Student Travel 1st & 2nd Reading
  National SkillsUSA 2022 ProStart

  On motion by Jason Bizon, seconded by Janis Braich, the motion passed unanimously for approval of the National SkillsUSA 2022 ProStart trip. 

  5.5 Kourtney Ferrua presented the following policies for first reading. 
  Kourtney Ferrua present first reading in Brain Crain’s absence.

  • • GBL-Personnel Records
    • After review of model sample policies GBL and GBLA, it was decided to combine the two policies. The resulting changes are proposed in this issue which includes the deletion of GBLA in lieu of changes made to model sample policy GBL – Personnel Records.
    • IGBAF-AR – Special Education – Individualized Education Program
    • IGBAG-AR – Special Education – Procedural Safeguards
    • House Bill 3183, passed in the 2021 legislative session, requires districts to provide
      information at the individualized education program (IEP) meeting about relevant services and placements offered by the district, the ESD, regional programs and the Oregon School for the Deaf.
      House Bill 2105, passed in the 2021 legislative session, requires districts to provide
      information and resources to students of transition age regarding supported decision-making as a less restrictive alternative to guardianship, and with information and resources regarding strategies to remain engaged in the student’s secondary education and post-school outcomes. 
      In October 2021 the State Board of Education amended Oregon Administrative Rule 581-015-2200 – Content of IEP to include requiring information about supported employment services when the district is holding an IEP meeting when the student is 16 years of age, or as early as 14 years of age if transition services is part of the IEP discussion.
    • IGBB-Talented and Gifted Programs
    • Senate Bill 486 passed by the 2021 Legislature amends ORS 343.397 by adding a
      requirement that each talented and gifted student and student’s parents have the opportunity to discuss with the district the programs and services available to the student and to provide input on the programs and services to be made available. It also adds a requirement for the plan to include the name and contact information for the district’s coordinator of special education services and programs for talented and gifted students.
    • These policies will return for second reading at the next Board Business meeting. 6.0 Employee Group

  6.1  Polly Dunkley
  Polly Dunkley introduced herself as McEA  new acting president and gave background information about herself.  She stated she is looking forward to a collaborative relationship that will help bring further understanding from both parts,  as well as all working towards the success of the students and educators. 7.0 Public Testimony:
  We did not receive any public testimony.

  9.0 FUTURE AGENDA ITEMS

•  

  Board Directors Comments

  Jason Bizon stated after Friday night; that’s what it is all about.  Graduation was awesome.  He thanked Amy Fast for  letting them be a part of it and for all of the hard work .  He congratulated all of the retirees.  

  Larry Vollmer gave a shout out to one of the retirees, Annette.  She works with Bear Hugs and she is a rockstar with kids and adults.  He thanked Ms. Martin for allowing him to come in and talk to the students.

  Abbie Warmbier welcomed David Cano and Karina Smith and said we are glad to have you. Looking at the years of experience of the retirees and how they wanted to stick it out and have this last year in person with kids; having that kind of commitment , she is inspired by them. 

  Janis Braich  stated the year ended better than she expected.  The students and staff have shown we can do it; she knew it would be hard but we made it.  Kudos to the staff.  We have remarkable people that work here.  She welcomed David Cano and Karina Smith.

  Dr. Paul J. Haddeland  stated he appreciates Superintendent Brockett’s bulletin, seeing the volunteers from Duniway’s work on the mural is beautiful.   He said we push kids through and at the end of the year celebrations are incredibly heartwarming.

  Gerardo Partida asked Amy Fast if she had seen more than 500 graduates in the rain for two hours.  He thanked her and said it was great.

  Chair Carson Benner stated he had never watched the bus parade, he was able to watch this year; it was really inspiring and he regrets not having seen it before.  Even though there was a lot of rain during the graduation it was a lovely ceremony. A lot of  planning went into it and it was well timed and executed.  He congratulated Amy Fast and thanked her.

  The meeting adjourned at  9:07 p.m.