October 10, 2022 Business Board Meeting Minutes

MINUTES OF THE SCHOOL BOARD OF DISTRICT NO. 40, 
YAMHILL COUNTY, McMINNVILLE, OREGON

• The Board Business Meeting was held October 10, 2022, both in person and via Zoom
  at the McMinnville School District Office, 800 NE Lafayette Ave., McMinnville OR 97128 

  The link was https://msd40.zoom.us/j/215496199

  At 6:30 p.m., the Board of Directors of McMinnville School District opened the board business meeting in Regular Session. The meeting was called to order by Chair Carson Benner.

  BOARD MEMBERS PRESENT:
  Chair Carson Benner
  Vice-Chair Dr. Paul Haddeland
  Mr. Jason Bizon
  Ms. Janis Braich
  Mr. Gerardo Partida
  Mr. Larry Vollmer
  Ms. Abbie Warmbier

  BOARD MEMBERS ABSENT:

  ADMINISTRATION:
  Debbie Brockett, Superintendent
  Cherice Bowden, Board Secretary

  Pledge of Allegiance
  The Pledge of Allegiance was led by Sam Gordon.

  AUDIENCE:  
  Karina Smith, Samantha Nelson, Kevin Carroll, Brian Crain, Kourtney Ferrua,Teresa Denney, Stephanie Legard, Tyler Gordon, Sam Gordon, Stefanie Goodell, Linden Goodell, Opal Primozich, Mimi Bajinka, Diego Garibay, Dani Fricke, Abigail Hoppe, Cassie Lian, Randy Lian, Lauson Lian, Norma Espana, Nadya Espina, Xavier Pepinos, Izzy Ward, Geneva Tosterward, Norma DelRayo, Emma DelRayo, Dale Collier, Heather Collier, Noah Collier, Chris Polla, Jorja Poola, Rebecca Buterfield, Lyia Butterfield, Sonja Carter, Sanjavana Perez, Lorenzo MaAines, Alexander Martinez, Tessa Redditt, Lucy Bertolo, Kat Struk, and Miriam Segovia.

• 1.4 Introductions and Communications
  Superintendent Brockett welcomed the Grandhaven ES students.  She thanked the parents,  family members, and staff for being there and supporting the students.  

  1.5  Review of Agenda
  Teresa Denney in place of Dr. Amy Fast for item 4.6 on the agenda.

  2.0 Consent Agenda
  2.1 Gifts to the District:
  The Board accepted with gratitude, gifts to the District: Sandra Pierce donated mics items worth $100.00 to MHS for the resource room, Evan D. Campbell donated $1000.00 to MHS for Cheer Nationals, Suan Green donated $100.00 to MHS for Cheer Nationals, New Day Painter, LLC donated $500.00 to MHS for softball, Clubfunder donated $2500.00 to MHS for GSA, Haworth, Inc. donated $1000.00 to MHS for Cheer Nationals, COA World, LLC donated $1000.00 to MHS for the athletics program, Steven & Jacelaine Macy donated $100.00 to MHS for the Gerald Sherwood Memorial, K.T. Carpenter donated $200.00 to MHS for Cheer Nationals, Kay Livesay donated $100.00 in cash to MHS for the resource room, Pacific Residential Mortgage, LLC donated $100.00 to MHS for Cheer Nationals, Chuck Colvin for Nissan donated $1000.00 to MHS for Cheer Nationals, Patricia Badger donated 200.00 to MHS for student meal support, Armstrong Subaru donated $700.00 to Buel ES for student needs, Ore-Land Industries donated $500.00 to MHS for Cheer Nationals, and McMinnville Pumping, LLC donated $1000.00 to MHS for Cheer Nationals.

  2.2 Approval of minutes of the September 12, 2022 Business Board meeting and the September 26, 2022 Work Session approved.

  2.3 Personnel Actions approved.

  2.4 Contract Approval with Keller Rohrback, LLP and WESD (JUUL) approved.

  On motion by Dr. Paul Haddeland, seconded by Janis Braich, the Consent Agenda was approved by six aye’s and one nah.

• 3.0 REPORTS

  The Board heard Monthly Reports.

  3.1 Student Envoy’s Report
  Opal Primovich, Diego Garibay and Mimi Bajinka shared updates and information on all of the  school activities, academics, athletics, and art/pathways.  This Thursday, October 13 there is a parade and a game against Glencoe.  The Homecoming Dance will be hosted in the food court at the high school.  They shared that Brandon Bomberger is offering free portrait photos to the Class of 2023.

  3.2 Student Reports
  Stephanie Legard shared how they have started the year in the area of social emotional learning.  She shared a presentation on Ruler and its four anchor tools they are using which are the charter, the mood meter, the meta moment and the blueprint.  She explained when you are developing a Charter you ask two questions.  How would we like to feel when we are in school?  How will we help each other and ourselves experience those feelings while we are at school?  

  The Grandhaven ES students introduced themselves and shared who their classroom teacher was.  Ms. Frick shared the ten positive affirmations her students say each day in her classroom.  Ms. Hoppe also shared four affirmations her students say each day in her classroom.  All students read the affirmations out loud. Students were also asked to read a brief statement on how the daily affirmations have helped them.

  3.3 Superintendent’s Report
  Superintendent Brockett shared that Grizzfest and all of the back-to-school nights were a great success.  She gave a shout out to the Nutrition Services and Culinary department for serving over 2000 shredded beef sandwiches to the community.  She reported that McMinnville School District students continue to meet or exceed the state test averages in all grade levels and subjects.  The majority of staffing jobs have been filled.  We still have multiple openings for student assistants, and we are still in need of substitute teachers.  She informed the board she is working with City Manager Jeff Towery, they are planning the next joint work session in November, and the Superintendent Student Advisory Council has started and in November students will attend and report out at the board meetings.

  3.4 Director of Fiscal Services Report 
  Samantha Nelson shared enrollment and budget updates.

  3.5 Director of Operations
  Brian Crain shared a presentation with updates for the work order system, facilities use requests and removal of diseased trees.  He also shared the readings for the air quality reported from the monitoring station at the high school.

• 4.0 New Business  

  4.1 Brian Crain presented the following policies for first reading. 

  • JECB – Admission of Non-Resident Students
  • JECB-AR – Admission of Non-Resident Students
  • JECB-AR 2 – Admission of Non-Resident Students – Delete

  Revisions to the interdistrict transfer policy were needed to better align with our intradistrict policy, and to ensure that we have accurate data about the number of students requesting to transfer into our district prior to requesting board approval for the number of students transferring in and out of the district.

  DA/GDBDB – Criminal Records Checks and Fingerprinting
  House Bill 4030 (2022) modifies fingerprinting requirements for persons seeking
  employment in schools and now makes a temporary exception to allow the Oregon
  Department of Education (ODE) to waive fingerprinting requirements if ODE determines the person has:

  • Submitted to a criminal records check for the person’s immediately previous employer, the employer is a school district or private school and the person has not lived outside this state between the two periods of employment;
  • Submitted to a criminal records check conducted by TSPC within the previous three years; or
  • Remained continuously licensed or registered with the commission.

  This is a temporary change and sunsets July 1, 2024.

  These policies will return for second reading at the next Board Business meeting. 

  4.2 Division 22 Standards
  Kourtney Ferrua shared a presentation on the areas we are out of compliance.  She said we are in compliance in all areas except OAR 581-022-2263.  We will be collaborating in order to meet compliance requirements.

  4.3 SIA Annual Report
  Kourtney Ferrua shared a presentation and information on the Student Investment Account (SIA).

  4.4 Construction Excise Tax Rate 2023
  Samantha Nelson requested permission from the board to increase the Construction Excise Tax for Resolution 07-2022.

  On motion by Jason Bizon , and seconded by Gerardo Partida, the Board granted unanimous approval for increasing the residential construction excise tax from $1.41 to $1.45 and the non-residential construction excise tax rate to increase from $.70 to $.72 per square foot, as stated in the Resolution 07-2022.

  4.5 Corrections to Inter District Transfers
  Kourtney Ferrua shared with the board that during an audit of registration records 20 students were found who were currently residing outside of McMinnville School District without current inter-district transfer paperwork on record.  She requested for the 2022-2023 school year to increase the number of slots for admission of non-resident students to 200 which would reflect the correct count.  She also requested that the board allow students who are currently attending MSD and moved out of district mid-year to continue to attend based on the parameters outlined in the policy.

  On motion by Larry Vollmer, seconded by Janis Braich, the motion passed unanimously to approve the corrections and increase the Inter District Transfer to 200 for the 2022-2023 school year.

  4.6 Honors Diploma One Year Exemption Request
  Teresa Denney requested approval from the board for a one year exemption to waive the State assessments for this year only.  She said we were still in Covid when students were required to miss ten days of school and attendance was a huge factor trying to get the juniors to complete the testing.

  On motion by Dr. Paul Haddeland, seconded by Larry Vollmer, the motion passed unanimously to approve the request for the one year Honors Diploma Exemption.

  5.0 Public Forum
  We did not receive any public testimony.

  6.0 Board Directors Comments
  Jason Bizon said the back-to-school nights were really great.  It was good to see the families, kids and staff. Grizzfest was great and well attended with a lot of energy.   The Long Range Athletic Committee first meeting was positive and he said thank you for allowing him to be on the committee.

  Larry Vollmer shared that he visited a classroom where students were taught podcasting. He said it was a real treat to watch and he thanked the teacher for inviting him.  He enjoyed having lunch with the 4th grade students at Buel ES for National School Lunch Week.

  Abbie Warmbier said she visited Mr. Bixler’s class and he sees all the elementary school students.  Last year we needed to sanitize all of the materials in between and it slowed things down, this year felt much more smooth and engaging. 

  Janis Braich said she has been doing outdoor school. It’s awesome.  She went to National School Lunch Week at Memorial ES and they were short staffed so she helped serve the food and clean.  It is great to be in the schools and the energy and enthusiasm is continuing.

  Dr. Paul Haddeland stated it is important to instill self confidence, it helps teach empathy.  He thinks we are doing a good job.  He feels that the pathways have an amazing interaction with the community.  He applauds all of the pathway instructors and the community members who are willing to participate in them.

  Gerardo Partida said he was visiting a classroom room with Larry Vollmer and Abbie Warmbier and the kids had lots of questions.  It was exciting to be there.  He is also excited to have lunch with the kids at Columbus ES.

  The meeting adjourned at 8:01  p.m.