December 12, 2022 Business Board Meeting Minutes

MINUTES OF THE SCHOOL BOARD OF DISTRICT NO. 40, 
YAMHILL COUNTY, McMINNVILLE, OREGON

• The Board Business Meeting was held December 12, 2022, both in person and via Zoom at the
  McMinnville School District Office, 800 NE Lafayette Ave., McMinnville OR 97128 

  The link was https://msd40.zoom.us/j/215496199

  Provisional Minutes-Not Board Approved

  At 6:31 p.m., the Board of Directors of McMinnville School District opened the board business meeting in Regular Session. The meeting was called to order by Chair Carson Benner.

  BOARD MEMBERS PRESENT:
  Chair Carson Benner
  Vice-Chair Dr. Paul Haddeland
  Ms. Janis Braich
  Mr. Gerardo Partida
  Mr. Larry Vollmer
  Ms. Abbie Warmbier

  BOARD MEMBERS ABSENT:
  Mr. Jason Bizon

  ADMINISTRATION:
  Debbie Brockett, Superintendent
  Cherice Bowden, Board Secretary

  Pledge of Allegiance
  The Pledge of Allegiance was led by Rylie Edwards

  AUDIENCE:  
  Steffanie Frost, Samantha Nelson, Brian Crain, Kourtney Ferrua, Karina Smith, Laurie Fry, Normandy Bernard, Janiette Floyd, Elizabeth Floyd, Izabella Floyd, Ruth Flores, Luis Monzo, Angie Buehanan, Jacob Buchanan, Sarah Buchanan, Christopher Buchanan, Josiah Buchanan, Courtney Dalsh, Rylie Edwards, Terri Crawford, Lupitay Rosa Ponce, and Bethann Pope.

• 1.4 Introductions and Communications
  Superintendent Brockett introduced principal Veronica Chase, Sue Buel ES and Normandy Bernard, the 5th grade teacher at Sue Buel ES.  Ms. Bernard introduced her students.

  1.5  Review of Agenda
  Bethann Pope in place of Polly Dunkley.

  2.0 Consent Agenda
  2.1 Gifts to the District: 
  The Board accepted with gratitude, gifts to the District: American Legion Riders Post 21 donated $500.00 to MHS for Cheer Nationals, Northwest Logging Supply, Inc. donated $300.00 to MHS for the equestrian club, Wendi Ottoson donated $100.00 to MHS for Cheer Nationals, Reser’s Fine Foods donated $100.00 to MHS for Cheer Nationals, Schweitzer Engineering Laboratories, Inc. donated $100.00 to MHS for science, technology, engineering and math, Grocery Outlet donated $500.00 to MHS for alt education, Welfund, Inc. donated $2000.00 to MHS for the welding club, and Sons of American Legion McMinnville Squadron 21 donated $600.00 to MHS for Cheer Nationals.

  2.2 Approval of minutes of the November 14, 2022 Business Board meeting approved.

  2.3 Personnel Actions approved.

  On motion by Dr. Paul Haddeland, seconded by Janis Braich, the Consent Agenda was approved on a unanimous vote.

• 3.0 REPORTS
  The Board heard Monthly Reports.

  3.1 Student Reports
  The 5th grade students at Sue Buel ES did a simulation with the board.  Ms Bernard presented a presentation to the Board on teaching strategies she uses for her 5th grade students.  Their mission statement was read.

  3.2 Student Envoy’s Report
  No report or updates given.

  3.3 Superintendent’s Report
  Superintendent Brockett shared updates on the following:

  • Staffing updates, and updates on the open positions.
  • The new IT Director will be introduced at the January 9 Business Board meeting.
  • Listening sessions with Superintendent Brockett and Kourtney Ferrua are finished.

  She gave an update on the Oregon Family Paid Leave; we will be going with a private vendor.

  3.4 Director of Fiscal Services Report 
  Samantha Nelson shared a presentation with the Board enrollment information for December  1, 2022.  She shared updates on state funding and the general fund account.  She stated that next year’s  budget should be released by the new Governor February 1.

  3.5 Elementary School Extracurricular Activities Report
  Kourtney Ferrua shared a presentation with the board about what extracurricular activities are offered to elementary students.

• 4.0 Unfinished Business  
  4.1 Brian Crain presented the following policies for second reading.

  • JGAB – Use of Restraint and Seclusion

  The updates to policy are recommended to add mention of prohibitions related to seclusion cells.

  • CPA – Layoff and Recall of Administrators
  • CPA-AR – Layoff and Recall of Administrators

  HB 2001 (2021) changed the laws regarding reductions in staff for teachers. This law also changed the definition of “teacher” to be used in the layoff process (now ORS 342.120). This change requires districts to consider cultural or linguistic expertise when implementing a reduction in staff.

  On motion by Larry Vollmer, seconded by Gerardo Partida, the motion passed unanimously to approve the policies for final adoption. 

  5.0 New Business
  5.1 Brian Crain presented the following policies for first reading. 

  • IKAAA/GCCB/GDCB – Equity Policy

  This policy will return for a second reading at the next Board Business meeting.
  

  5.2 OSBA Superintendent Evaluation Service
  The board reviewed the Agreement for Service presented by OSBA.

  On motion by Dr. Paul Haddeland, seconded by Janie Braich, the motion passed unanimously to approve the OSBA Agreement for Service.. 

  6.0 Employee Group
  6.1 McEA

  Bethann Pope read a statement to the Board from Polly Dunkley.

  7.0 Public Forum 
  We did not receive any public comments.

  8.0 Board of Directors
  Janis Braich thanked Veronica Chase for bringing Ms. Bernard’s class to do their presentation.  If the only good thing we can do is make these kids be lifelong learners and teach them critical thinking skills and help them learn and listen; that’s the best we can do.  To see this is action with the cynical world we live in and people not listening to each other or talking, she is thrilled to see this kind of presentation being taught to our kids. .

  Abbie Warmbier stated it is great to see all of the extracurricular activities in schools and bringing families into things like the winter programs that Choir is performing.

  Larry Vollmer made a comment on the CTE open house where students displayed and sold artwork.  The creativity and crafts for fundraising are worthwhile causes.  He thinks it is a great program and it is something to be very very proud of.

  Chair Carson Benner thanked parents, teachers and students for all they do.  He said for everyone to enjoy their winter break.

  The meeting adjourned at 7:34  p.m.