February 27, 2023 Work Session Minutes

MINUTES OF THE SCHOOL BOARD OF DISTRICT NO. 40,
YAMHILL COUNTY, McMINNVILLE, OREGON

The Board of Directors of McMinnville School District met in Executive Session in person at the McMinnville School District Office, 800 NE Lafayette Ave, McMinnville OR 97128 at 6:30 p.m. on February 27, 2023.

Board Members: Carson Benner, Paul Haddeland, Jason Bizon, Janis Braich, Gerardo Partida, Larry Vollmer, Abbie Warmbier. 

DO/Administrative Staff: Superintendent Debbie Brockett, HR Director Steffanie Frost, and Board Secretary Cherice Bowden .

The Executive Session was called to order by Chair Carson Benner at 6:29 p.m.

• Pursuant to ORS 192.660(2)(i).  Personnel Matter.  Discussion of Records Exempt from Disclosure. 
• Statement for the Press: Under the provisions of ORS 192.660(4) no information from the executive session may be reported.

The Executive Session adjourned at 7:02 p.m.

The Work Session was held February 27, 2023
both in person and via Zoom at the McMinnville School District Office
800 NE Lafayette Ave., McMinnville, OR 97128 

The link was https://msd40.zoom.us/j/97721628814

Provisional Minutes-Not Board Approved

At 7:03 p.m., The Board of Directors of the McMinnville School District moved from the Executive Session into a Work Session.  Chair Carson Benner called the meeting to order.  

BOARD MEMBERS:
Chair Carson Benner
Dr. Paul Haddeland
Mr. Jason Bizon
Ms. Janis Braich
Mr. Gerardo Partida
 Mr. Larry Vollmer
Ms. Abbie Warmbier

ADMINISTRATION:
Debbie Brockett, Superintendent
Cherice Bowden, Board Secretary

AUDIENCE:
Samantha Nelson, Steffanie Frost, and Brian Crain.

• GYO (Grow Your Own)
  Steffanie Frost shared a presentation on the Grow Your Own Program.  We had 27 support staff attend the GYO information night on January 13, 2023.  The presenters were MSD, Linfield, Chemeketa, WOU and the WESD.  We have five support staff in the program and four support staff have recently applied and will be starting in the Spring of 2023.  The District will be meeting with juniors and seniors who are in the education pathway to discuss internship opportunities, including working IA’s in our elementary schools. She shared that the program keeps the staff employed and insured while they complete their student teaching.

  Samantha Nelson shared information about SG 283 funding.  We hope it will provide funding so we can continue the GYO Program.

  Discussion of Policy IICCA-AR
  All future field trips will be presented at the Policy Subcommittee Meeting to review, discuss, and a 1st reading to be sure they have the correct paperwork and information needed for the field trip.  The field trip will then be presented at the Business Board Meeting for a 2nd reading and final Board approval.

  Subcommittee reports
  Subcommittee reports were given by the board: 

  Fiscal Subcommittee meeting:
  Janis Braich shared that they reviewed the Audit Report.

  Instruction Subcommittee meeting:
  Abbie Warmbier shared that Kristian Frack came and  discussed the English Learner curriculum adoption program and data and where we are with testing.  We will see the new curriculum they are suggesting soon. They also discussed an update on the Integrated Plan.

  Policy Subcommittee meeting:
  Dr. Paul Haddeland shared that they discussed IGDJ – Interscholastic Activities.  This policy covers more than just sports but all activities.

  Long Range Planning Subcommittee meeting:
  Gerardo Partida shared that they discussed the property on 19th Street, the land adjacent to Wascher Elementary School, Heaters at Baseball and Softball Barns and Memorial Playground.

  Directors Comments
  Gerardo Partida stated he is happy to be going with the kids for a field trip.  They are going to go to the Heritage Museum.  It is great to be there with them.

  Dr. Paul Haddeland mentioned the overdose that happened in town.  He stated that we need to be able to use Narcan appropriately and make sure we have it available. 

  Janis Braich thanked the District for how the snow days were handled.  It was a difficult call but if a student would have fallen and gotten hurt, then same on us.  She thinks it was a good call and thanked the district again for being on top of it.

  Abbie Warmbier stated that she loved the kindergartens who came in with their little box violins.  She mentioned that tomorrow from 6:00 – 7:00 p.m. is family code night at the middle schools.

  Jason Bizon echoed what Janis said regarding the snow day.

  Chair Carson Benner stated that making the snow day call was difficult.  When you’re watching what happened in the commercial industry, a whole lot of people weren’t at work because it wasn’t safe.  He thinks the district made a really good call.

  The Session adjourned at 7:46 p.m.