May 8, 2023 Business Board Meeting Minutes

MINUTES OF THE SCHOOL BOARD OF DISTRICT NO. 40,
YAMHILL COUNTY, McMINNVILLE, OREGON

The Board Business Meeting was held May 8, 2023, both in person and via Zoom at the
McMinnville School District Office, 800 NE Lafayette Ave., McMinnville OR 97128 

The link was https://msd40.zoom.us/j/215496199

Provisional Minutes-Not Board Approved

At 6:30 p.m., the Board of Directors of McMinnville School District opened the board business meeting in Regular Session. The meeting was called to order by Chair Carson Benner.

BOARD MEMBERS PRESENT:
Chair Carson Benner
Vice-Chair Dr. Paul Haddeland
Mr. Jason Bizon
Ms. Janis Braich
Mr. Gerardo Partida
Mr. Larry Vollmer
Ms. Abbie Warmbier

BOARD MEMBERS ABSENT:

ADMINISTRATION:
Debbie Brockett, Superintendent
Cherice Bowden, Board Secretary

Pledge of Allegiance
The Pledge of Allegiance was led by Ire Staten.

AUDIENCE:
Steffanie Frost, Kourtney Ferrua, Brian Crain, Kevin Carroll, Samantha Nelson, Karina Smith, Hiran Amerasinghe, Laurie Fry, Amy Fast, Russ Ludwig, Lizeth Garcia, Wyatt Kuchta, Logan Haisch, Samatha Moorhead, Kellen Strong, Lukas Halsey, Larry Doty, Delany Brown, George Humlie, Anita Humlie, Kendra Reed, Libby Hardee, Maddy Boskop, Chip Ford, Terri Crawford, Pam Canady, Jennifer Sipprell, Jason Reed, LuAnn Anderson, Rodolfo Torres, Stephanie Legard, and Marske Woja.

• 1.4 Introductions and Communications
  Superintendent Brockett introduced Jared Larson and Russ Ludwig.  She  stated that the MHS high school students would introduce themselves as they came up to speak.  She thanked the student envoys and presented them with a gift from the board.  She introduced the math adoption team: Pamela Canady, Sean Coste, Jennifer Sipprell, Melissa Parker, Kim Mansfield, and Samantha Moorhead; they will be presenting the math adoption information to the board. 

  1.4.1  Teacher Appreciation Week Proclamation
  Janis Braich read the following proclamation:

  PROCLAMATION
  2023 Teacher Appreciation Week

  WHEREAS, today’s teachers mold our future citizens through their
  guidance and education, and
  WHEREAS, today’s teachers encounter students of widely differing
  backgrounds and abilities, and
  WHEREAS, our society expects public education to provide quality
  education services to all children, no matter what their backgrounds or
  abilities, and
  WHEREAS, our country’s future depends, in large measure, upon the
  education our youth receive today, and
  WHEREAS, our community recognizes that its teachers are providing
  quality education services to our children,
  NOW, THEREFORE, BE IT PROCLAIMED THAT the School Board of
  McMinnville School District No. 40 designates the week of May 8 to 12,
  2023, as Teacher Appreciation Week in this community, and
  BE IT FURTHER PROCLAIMED THAT the McMinnville School Board calls on
  the community to join with it in personally expressing appreciation to
  our teachers for a job well done.

  1.5  Review of Agenda
  No changes were made to the agenda.

   

  2.0 Consent Agenda
  2.1 Gifts to the District

  The Board accepted with gratitude, gifts to the District: IAFF Local 1660 Community Support Fund donated $5000.00 to MHS for EMS & SkillsUSA, Yamhill County Gospel Rescue donated $250.00 to MHS for volunteer work appreciation gift, Accu-Tech Auto donated $100.00 to MHS for the Equestrian team, B. Wade Noyes DDS donated $250.00 to MHS for the Equestrian team, James & Dale Johnson donated $100.00 to MHS for boys tennis, Mary A. Terry donated $100.00 to MHS for boys tennis, Dale & Rita Bills donated $100.00 to MHS for boys tennis, Emily Broom & James Richards donated $100.00 to MHS for boys tennis and Deborah & Dan Sesverson donated $100.00 to MHS for boys tennis.    

  2.2 Approval of minutes of the April 10, 2023 Business Board Meeting, and April 24, 2023 Work Session approved.

  2.3 Personnel Actions approved.

  On motion by Dr. Paul Haddeland, seconded by Jason Bizon, the Consent Agenda was approved on a unanimous vote.

  3.0 REPORTS
  The Board heard Monthly Reports.

  3.1 Student Reports
  Jared Larson shared with the board that they have 16 different pathways at the high school.  He had each student come up and introduce themselves and talk about their pathway.

  MHS students each introduced themselves and gave some background on the pathways internship they are taking.  Some of the pathways the students are taking are:

  • Fire and Rescue
  • Criminal Justice
  • Field and Research
  • Early Childhood Education
  • Education
  • Health Services

  3.2 Student Envoy Report
   Opal, Diego, and Vincent gave an update on all of the activities happening at the high school.  Spring week was April 17 – 21.  Dress up themes were based on popular games.  They had several events hosted by different clubs.  Some of the events were a mystery egg hunt, friendship bracelet making, flower grams, plant potting, face painting, and chess tournament.  Nutrition Services provided the first ever food truck.  They also gave an update on academics, athletics and arts/pathways.

  3.3 Superintendent’s Report
  Superintendent Brockett shared that we have hired Shelly Simonyi as the new Director of Student Services. She will start her new role July 1, 2023.  We also hired a new Finance Director, Jason Hall.  He will be at the next board meeting to introduce himself.  His first day will be May 15, 2023.  She shared:

  • She met with Representative Lucetta Elmer discussing education and the needs in McMinnville and across the state.
  • OSEA Bargaining continues.
  • They have begun the search for the new high school principal

  She shared school and student highlights.

  3.4  Director of Fiscal Services’ Report
  Samantha Nelson shared enrollment information.  She stated that as of May 1, 2023 we had 6,396 students actively enrolled.  We started out October 1,  with 6,529 students, so this is about a 2 percent decline. She shared and compared our current student numbers to the FloAnalytics estimate.  She gave the general fund updated information.  She thanked the board for all of their support over the last two years.

• 4.0 Unfinished Business:

  4.1  Student Overnight Travel 2nd Reading
  Grandhaven ES 5th Grade Outdoor Trip

  Stephanie Legard presented the field trip information.  She asked for final board approval.

  On motion by Janis Braich , seconded by Dr. Paul Haddeland , the motion passed unanimously for approval for the Grandhaven ES 5th Grade Outdoor Trip.

  4.2 SkillsUSA 2nd Reading
  Chip Ford asked the board for final approval to take Kyle Murray to SkillsUSA. 

  On motion by Jason Bizon, seconded by Gerardo Partida, the motion passed unanimously for approval for the Out of State Travel for SkillsUSA.

  4.3 Karina Smith presented the following policy for first reading.
  IGDJ- Interscholastic Activities

  This policy has been redesigned and required (from optional) to comply with OAR 581-022-2308(2)– a new Division 22 rule requiring school districts to adopt a policy with conditions of membership when agreeing with a voluntary organization for interscholastic activities. 

  This policy will return for second reading at the next Board Business meeting. 

  5.0 New Business  

  5.1  ELD Curriculum Adoptions 2nd Reading
  Kristian Frack shared the recommendations for each grade level for the ELD Curriculum Adoption:

  • Elementary – Systematic ELD (EL Achieve)
  • Middle School – Time Zones (Cengage)
  • High School – Edge ( Cengage)

  He asked the board for final approval to adopt the ELD Curriculum.

  On motion by Larry Vollmer, seconded by Janis Braich, the motion passed unanimously for approval for final approval to adopt the ELD Curriculum.

  5.2  Math Adoption 1st Reading
  Kourtney Ferrua, Pamela Canady, Sean Coste, Jennifer Sipprell, Melissa Parker, Kim Mansfield, and Samantha Moorhead presented a presentation for the math adoption process and timeline.  Elementary, middle school and high school  priorities were also shared. 

  6.0 Public Forum
  We did not have any public comments.

  7.0  Board Directors Comments
  Dr. Paul Haddeland wanted to make sure that we recognized the young lady that was recognized by the Chamber. He stated he appreciates all of the hard work from the staff.

  Janis Braich gave a shout out to all of the pathways.  She stated that she is really proud of our adoption process.  We have been able to keep our adoption process on cycle. This is due to the hard work of the staff in house.  She said “Kudos, good work and great job!”. 

  Abbie Warmbier stated that the Safety Summit was well planned, well executed, and there were so many partners.  The environment was really welcoming  and there were a lot of choices.  She stated that it looks like the direction that ASB is going, is motivating students to stay engaged, and to see that there is hope to finish the semester.  She gave kudos to the high school administration that’s making the changes.  

  Larry Vollmer gave a shout out to our current ASB students.  He mentioned the public forum  held in the library .  Some of the ASB students were in the audience while the adults were directly speaking about topics to their education.  He stated that the body language of the students  tells him that they get it, it’s important.  They recognize what works and how their experiences can be better.

  Jason Bizon stated to all of the teachers that we appreciate them.  He thanked them for everything they do day in and day out for our children.  He congratulated Superintendent Brockett on the new director hires.  He thanked all of the curriculum teams and the focus groups for all of their hard work.

  The meeting adjourned at 7:55 p.m.