June 12, 2023 Business Board Meeting Minutes

MINUTES OF THE SCHOOL BOARD OF DISTRICT NO. 40,
YAMHILL COUNTY, McMINNVILLE, OREGON

The Board Business Meeting was held June 12, 2023, both in person and via Zoom at the
McMinnville School District Office, 800 NE Lafayette Ave., McMinnville OR 97128 

The link was https://msd40.zoom.us/j/215496199

Provisional Minutes-Not Board Approved

At 6:30 p.m., the Board of Directors of McMinnville School District opened the Budget Hearing meeting.  The meeting was called to order by Chair Carson Benner.

The meeting adjourned at 6:31 p.m.

At 6:32 p.m., the Board of Directors of McMinnville School District opened the board business meeting in Regular Session. The meeting was called to order by Chair Carson Benner.

BOARD MEMBERS PRESENT:

Chair Carson Benner
Vice-Chair Dr. Paul Haddeland
Mr. Jason Bizon
Ms. Janis Braich
Mr. Gerardo Partida
Mr. Larry Vollmer
Ms. Abbie Warmbier

BOARD MEMBERS ABSENT:

ADMINISTRATION:
Debbie Brockett, Superintendent
Cherice Bowden, Board Secretary

Pledge of Allegiance
The Pledge of Allegiance was led by Duniway MS students and staff.

AUDIENCE:
Steffanie Frost, Kourtney Ferrua, Brian Crain, Kevin Carroll, Jason Hall, Karina Smith, Hiran Amerasinghe, LuAnn Anderson, Marth Biggs, Shelly Simonyi, Ailey Becker, Eden de Lavenne, Mandi Richardson, Cody Richardson, Lucy Bertolo, Jode Cooper,  Otto Davies, Oliver Voit, Sam King, Vivi Garibay, Rona Asphola, Douglas Mithcem, Rodrigo Madrisal, Victoria Brown, Doriis Towery, Kevin VanCleve, Christine Bader, Troy Miller, Julian Miller, Tuesday Lepper-McKye, Heidi McKye, and Liz Marlia- Stein.

• 1.4 Introductions and Communications
  Superintendent Brockett introduced the new principal Dave Fermand and Vicki Brown.  Dave and Vicki shared some background information about themselves. Lucy Bertolo introduced the new ASB students: Oliver Voit, Sam King, Otto Davies and Vivian Garibay.

  1.5  Review of Agenda
  1.6 was removed from the agenda.

  1.6  Honor Retirees
  The retirees were honored earlier that same day.

  2.0 Consent Agenda
  2.1 Gifts to the District:
  The Board accepted with gratitude, gifts to the District: Toni Rickards donated $250.00 to MHS for boys tennis, Bethany Brill Abeln donated $250.00 to MHS for the Equestrian Team, Rapid Response Restor and Con, LLC donated $500.00 to MHS for the Equestrian Team, Max D-Bros donated $300.00 to MHS for the Equestrian Team, Amcraft, Inc. donated $100.00 to MHS for the OHSET Equestrian Team, B. Ryan Berger & Rachel Woolley donated $1100.00 to MHS for boys tennis, Stacy Jane Martin donated $250.00 to MHS for boys tennis, DMS Real Estate, Inc. donated $200.00 to MHS for the Equestrian Team, Donald Murphy, Farrier Service donated $200.00 to MHS for the Equestrian Team, Carlton Veterinary Hospital donated $200.00 to MHS the Equestrian Team, Bryan Rickards donated $100.00 to MHS for boys tennis, Robert Broom donated $100.00 to MHS for boys tennis, Emma Blaha donated $100.00 to MHS for boys tennis, Cynthia Hallums donated $100.00 to MHS for boys tennis, Ulista J. Brooks Revolving Living Trust donated $6,000.00 to MHS for medical scholarships, Tommy & Rose Sherwood donated $200.00 to MHS for the OHSET Equestrian Team, Reta Vanvorst & Thomas Petrich donated $100.00 to MHS for boys tennis, Reynold & Darvanh Bills donated $100.00 to MHS for boys tennis, Lacey Summers donated $100.00 to MHS for the OHSET Equestrian Team, Les Toth donated $500.00 in gift cards to the Family Resource Center for families in needs, and Liam Bush donated to MHS a violin for the Music/Orchestra department.

  2.2 Approval of minutes of the May 8, 2023 Business Board Meeting, and May 22, 2023 Work Session approved.

  2.3 Personnel Actions approved.

  On motion by Dr. Paul Haddeland, seconded by Larry Vollmer, the Consent Agenda was approved on a unanimous vote.

• 3.0 REPORTS
  The Board heard Monthly Reports.

  3.1 Student Reports
  Hilary Brittan Lack shared a presentation for Duniway MS. The title of the presentation was: Places for Every Kid to Belong in MS.  The Duniway MS students shared the clubs and sports they were involved in and how it has benefited them.   

  Some of the clubs offered are:

  • Dungeons & Dragons
  • Lego Robotics
  • Fungi Club
  • Gardening Club
  • Chess
  • Homework Helpers

  Athletics Offered Fall:

  • Cross Country
  • Football
  • Volleyball
  • Soccer

  Athletics Offered Winter:

  • Wrestling 
  • Basketball
  • Intramural

  Athletics Offered Spring:

  • Track & Field
  • Intramural Soccer

  They had 599 club & HW Helpers attenders and 522 sign-ups for sports. The students and staff are very appreciative of the support from the Superintendent and Board.

  3.2 Superintendent’s Report
  Superintendent Brockett shared 2023-24 staffing updates; Kindergarten and Pre-K Enrollment updates; Promotion Ceremonies updates; Contract Negotiation updates; Legislative updates, and School/Community Outreach updates. She enjoyed spending the day with the Columbus ES staff and students at their outdoor camp. She stated it was an incredible experience. She shared that MEF held a Mini Grant Reception where the grant recipients shared what they did with their $1000.00 grant to positively impact students. She also shared elementary school highlights.  

  3.3  Director of Fiscal Services’ Report
  Jason Hall shared enrollment and general fund updated information.

• 4.0 Unfinished Business:

  4.1  Math Adoption – 2nd Reading
  Kourtney Ferrua asked the board for final approval for the Math Adoption.

  On motion by Larry Vollmer, seconded by Jason Bizon, the motion passed unanimously for final approval for the Math Adoption.

  4.2 Karina Smith presented the following policies for second reading.

  ➢ IGDJ- Interscholastic Activities
  This policy has been redesigned and required (from optional) to comply with OAR
  581-022-2308(2)- a new Division 22 rule requiring school districts to adopt a policy
  with conditions of membership when agreeing with a voluntary organization for
  interscholastic activities.

  On motion by Janis Braich, seconded by Gerardo Partida, the motion passed unanimously to approve the policies for final adoption. 

  5.0 New Business
  5.1 Karina Smith presented the following policies for first reading:

  ➢ GCBDF/GDBDF- Paid Family Medical Leave Insurance
  The Oregon Legislature has passed paid family leave laws, with benefits becoming
  available on September 3, 2023. This policy is intended to help districts make
  decisions and implement these laws. The district has the option of using the
  state-run program Paid Leave Oregon or continuing with an equivalent plan and
  there is a model policy available for either situation.
  If the district chooses Version 1, there is an administrative regulation (AR) that is
  highly recommended to support the adoption of Version 1 of the model policy; there
  is highly recommended f if the district will be using Paid Leave Oregon to support
  this program. The accompanying AR includes procedure language covering topics
  such as application, employee notices, concurrent use of district-provided leave,
  return to work, communications, employer notices, filings, and employee protections.
  An administrative regulation is not necessary if Version 2 of the model policy is
  selected.

  ➢ GCBDA/GCBDA-Federal Medical Leave Benefits
  In consideration of the new policy, GCBDF, a revision is being made to policy GCBDA
  from generally to will as both state and federal leave entitlements will run
  concurrently.
  ➢ GCBDA/GCBDA-AR-FMLA/OFLA Leave Benefits
  New language has been included in the policy to clarify how FMLA/OFLA will run
  (concurrently) and what is included in the language.

  This policy will return for second reading at the next Board Business meeting. 

  5.2  Approval of Superintendent Contract
  Final approval was made for the Superintendent’s Contract.

  On motion by Jason Bizon, seconded by Abbie Warmbier, the motion passed unanimously for final approval of the Superintendent’s Contract. 

  5.3 2023-2024 Budget Adoption Approval Resolution #02-2023
  Jason Hall presented the 2023-24 Budget Adoption for final board approval.

  On motion by Jason Bizon, seconded by Larry Vollmer, the motion passed unanimously to approve Budget Resolution 02-2023 for 2023-24, Adopting the Budget.

  6.0 Public Forum
  We did not have any public comments.

  7.0  Board Directors Comments
  Gerardo Partida was excited for graduation. He thanked Janis for her years of service. He thinks the afterschool programs are great.

  Dr. Paul Haddeland welcomed the new principals. 

  Janis Braich echoed what everyone else had to say.

  Abbie Warmbier stated that this is an emotional time of year. She stated she attended AVID night and that the Parade of Graduates is her favorite. Graduation was wonderful. She thanked Dr. Haddeland and Janis for their service and stated it will not be the same without them.

  Larry Vollmer mentioned the carwash project that took place by the Duniway MS students.  Students had to go up to someone and introduce themselves and have a conversation as part of the project. He stated the kids did a great job and he is appreciative.

  The meeting adjourned at 7:37 p.m.