July 10, 2023 Business Board Meeting Minutes

MINUTES OF THE SCHOOL BOARD OF DISTRICT NO. 40,
YAMHILL COUNTY, McMINNVILLE, OREGON

The Board Business Meeting was held July 10, 2023, both in person and via Zoom at the McMinnville School District Office, 800 NE Lafayette Ave., McMinnville OR 97128 

The link was https://msd40.zoom.us/j/215496199

At 6:30 p.m., the Board of Directors of McMinnville School District opened the board business meeting in Regular Session. The meeting was called to order by Superintendent Brockett..

BOARD MEMBERS PRESENT:
Mr. Jason Bizon
Mr. Gerardo Partida
Ms. Doris Towery
Mr. Larry Vollmer
Ms. Abbie Warmbier

BOARD MEMBERS ABSENT:
Chair Carson Benner
Lu Ann Anderson

ADMINISTRATION:
Debbie Brockett, Superintendent

Pledge of Allegiance

The Pledge of Allegiance by Superintendent Brockett led by Larry Vollmer, Gerardo Partida, and Doris Towery through their Oath of Office.

AUDIENCE:
Steffanie Frost, Kourtney Ferrua, Brian Crain, Kevin Carroll, Jason Hall, Karina Smith, Hiran Amerasinghe, Shelly Simonyi, Darcy Houston, Saylor Houston, Diego Garibay, Opal Primovich, Starla Pointer, Jeff Towery, Julie Maynard, Kathi Fowler, and Erik Svec.

• 1.3 Election of Officers:
  Superintendent Brockett asked if we have a nomination for a new chair.  Abbie Warmbier nominated Jason Bizon as Board Chair. Gerardo Partida nominated Abbie Warmbier as Board Chair; Abbie Warmbier declined the nomination. Superintendent Brockett asked for a motion to put Jason Bizon forward as the new Board Chair.   

  On motion by Abbie Warmbier, seconded by Gerardo Partida, to move Jason Bizon forward as the new Board Chair.  The motion was approved on a unanimous vote.

  1.6  Introductions and Communications

  Jason asked if there were any introductions or communications.  Superintendent Brockett informed him that there were none.

  1.7  Review of Agenda
  Superintendent Brockett made the request that there be a first and second reading for Student Fees.  She explained that there were changes to Student Athletic Fees, which will decrease.  The August 14 Business meeting would be after the high school begins collecting the fees. She also explained that there was a fee being added to summer school credit and with summer school starting prior to August 14, it would prevent them from extending options for summer school.  She acknowledged that these fees should have been brought forward in June, but there was an oversight.

  2.0 Consent Agenda

  2.2 Approval of minutes of the June 12, 2023 Business Board Meeting, and June 26, 2023 Work Session approved.

  2.3 Personnel Actions approved.

  On motion by Larry Vollmer, seconded by Gerardo Partida, the Consent Agenda was approved on a unanimous vote.

  3.0 REPORTS
  The Board heard Monthly Reports.

  3.1  Director of Fiscal Services’ Report
  Jason Hall presented the Fiscal Services Report.

• 4.0 Unfinished Business:

  4.1 Karina Smith presented the following policies for second reading.

  • GCBDF/GDBDF- Paid Family Medical  Leave Insurance

  The Oregon Legislature has passed paid family leave laws, with benefits becoming available on September 3, 2023. This policy is intended to help districts make decisions and implement these laws. The district has the option of using the state-run program Paid Leave Oregon or continuing with an equivalent plan and there is a model policy available for either situation. 

  If the district chooses Version 1, there is an administrative regulation (AR) that is highly recommended to support the adoption of Version 1 of the model policy; it is highly recommended if the district will be using Paid Leave Oregon to support this program. The accompanying AR includes procedure language covering topics such as application, employee notices, concurrent use of district-provided leave, return to work, communications, employer notices, filings, and employee protections. 

  An administrative regulation is not necessary if Version 2 of the model policy is selected. 

  • GCBDA/GCBDA-Federal Medical Leave Benefits

  In consideration of the new policy, GCBDF, a revision is being made to policy GCBDA   from generally to will as both state and federal leave entitlements will run concurrently.

  • GCBDA/GCBDA-AR-FMLA/OFLA Leave Benefits

  New language has been included in the policy to clarify how FMLA/OFLA will run (concurrently) and what is included in the language. 

  On motion by Abbie Warmbier, seconded by Gerardo Partida, the motion passed unanimously to approve the policies for final adoption. 

  4.2 Renaming of Columbus ES

  Brian Crain presented an overview of the Renaming of Columbus ES.

  Jason Bizon stated that we have three names put forward by the Renaming Committee:

  1. Willamette or Willamette Valley Elementary School
  2. West Hills Elementary School
  3. Ms. K Elementary School

  The Board asked clarifying questions and the recommendation was made to use Willamette and not Willamette Valley Elementary School.

  On motion by Larry Vollmer, seconded by Gerardo Partida, the motion passed unanimously to approve the Renaming of Columbus ES to Willamette Elementary School.  

  4.3 Approval of OSEA Contract
  Steffanie Frost presented the OSEA three-year contract. 

  On motion by Abbie Warmbier, seconded by Doris Towery, the motion passed unanimously for final approval of the OSEA Contract. 

• 5.0 New Business

  5.1 Resolution 03-2023 District Organizational Procedures
  Jason Hall presented the Resolution 03-2023 District Organizational Procedures.

  On motion by Larry Vollmer, seconded by Gerardo Partida, the motion passed unanimously to approve Resolution 03-2023 District Organizational Procedures. 

  5.2  Student Fees 1st and 2nd Reading
  Jason Hall presented the Student Fees.

  On motion by Larry Vollmer, seconded by Abbie Warmbier, the motion passed unanimously for final approval of Students Fees. 

  5.3 Establish Substitute Rates
  Steffanie Frost presented the 2023-24 Substitute Rates. 

  On motion by Doris Towery, seconded by Gerardo Partida, the motion passed unanimously for final approval of Substitute Rates. 

  6.0 Public Forum
  We did not have any public comments.

  7.0  Board Directors Comments
  Gerardo Partida welcomed Doris Towery.

  Doris Towery stated that she was honored to be part of the group and the District. 

  Jason Bizon welcomed Doris to the board and stated we missed those that were absent.

  The meeting adjourned at 7:04 p.m.