November 4, 2024 Business Board Meeting Minutes

MINUTES OF THE SCHOOL BOARD OF DISTRICT NO. 40,
YAMHILL COUNTY, McMINNVILLE, OREGON

The Board Business Meeting was held November 4, 2024, both in person and via Zoom at the
McMinnville School District Office, 800 NE Lafayette Ave., McMinnville OR 97128 

The link was https://msd40.zoom.us/j/215496199

At 6:30 p.m., the Board of Directors of McMinnville School District opened the board business meeting in Regular Session. The meeting was called to order by Chair Jason Bizon.

BOARD MEMBERS PRESENT:
Chair Jason Bizon
Vice-Chair Abbie Warmbier
Ms. Christine Bader
Mr. Gerardo Partida
Ms. Doris Towery
Mr. Larry Vollmer

BOARD MEMBERS ABSENT:
Ms. Lu Ann Anderson

ADMINISTRATION:
Debbie Brockett, Superintendent
Cherice Bowden, Board Secretary

Pledge of Allegiance
The Pledge of Allegiance was led by Memo Flores-Murguia & Anndee Sump.

AUDIENCE:
Steffanie Frost, Kourtney Ferrua, Brian Crain, Hiran Amerasinghe, Shelly Simonyi, Martha Biggs, Stephanie Murdock, Davey Altree, Erin Caldwell, Laurie Fry, Scott Murphy, Lauren Berg, Vicky Brown, Kathi Fowler, Dave Furman, Allison Eitzen, Lisa Jordan-Zornow, and Cielo Tahmaseb.  See attached 

• 1.4  Introductions and Communications
  Superintendent Brockett welcomed the families and staff from Memorial ES.  She introduced the students presenting for the board and stated, we are happy to have the families here joining them. 

  1.4.1  American Educators Week Proclamation
  Director Larry Vollmer read the 103rd Proclamation for American Educators Week, November 18-22, 2024.

  PROCLAMATION

  WHEREAS, public schools are the backbone of our democracy, providing young people

  with the tools they need to maintain our nation’s precious values of freedom, civility

  and equality; and

  WHEREAS, by equipping young Americans with both practical skills and broader

  intellectual abilities, schools give them hope for, and access to, a productive future;

  and

  WHEREAS, education employees–be they custodians or teachers, bus drivers or

  librarians–work tirelessly to serve our children and communities with care and

  professionalism; and

  WHEREAS, schools are community linchpins, bringing together adults and children,

  educators and volunteers, business leaders, and elected officials in a common

  enterprise;

  NOW, THEREFORE, the McMinnville School District does hereby proclaim November

  18-22, 2024 as the 103rd annual observance of American Education Week and

  American Education Month.

  1.5  Review of Agenda
  There were no changes to the agenda.

  2.0 Consent Agenda
  2.1 Gifts to the District: 

  The Board accepted with gratitude, gifts to the District: Sandra Burger donated $1500.00 to MHS for the life skills classroom, Pacific Nursery, Inc. donated $500.00 to MHS for Cheer Nationals, Robert & Linda Dibble donated $100.00 to MHS for Cheer Nationals, Lum’s donated $500.00 to MHS for Cheer Nationals, Hinchcliff, Inc. donated $500.00 to MHS for Cheer Nationals, Larry Elliott donated 6 clamps to the maintenance shop worth $100.00, Brosius Family Trust donated $100.00 to MHS for the resource room, Leslie Toth donated $300.00 to MHS for the resource room, Mary & Bill Maas donated $100.00 to MHS for the resource room, McMinnville Athletic Club, Inc. donated $200.00 to MHS for Grizzly Catering, McMinnville Athletic Club, Inc. donated $500.00 to the welding club, Walnut City Pizza Co. donated $100.00 to MHS for cross country, and McMinnville CDJRM, LLC donated $5000.00 to MHS for Cheer Nationals.

  2.2 Approval of minutes of the October 14, 2024 Business Board Meeting and October 28, 2024 Work Session Meeting approved. 

  2.3 Personnel Actions approved.

   

  On motion by Director Doris Towery, seconded by Director Gerardo Partida, the Consent Agenda was approved on a unanimous vote.

• 3.0 REPORTS
  The Board heard Monthly Reports.

  3.1 Student Envoy Report
  Student Envoys from MHS  presented the student report for MHS, highlighting their activities that are happening at the high school.  They gave an update on academics, athletics and arts/pathways.  See presentation.

  3.2 Student Reports
  Principal Kim Price introduced math teacher Charlotte Hendricks.  Ms. Hendricks shared that there are 185 students per week in the math lab and they have several intervention groups.  The groups work on fact fluency.  The students shared their thoughts on math.  The students stated that they love the games in the math lab, it helps them learn, it is very fun, and they love writing equations. It is their favorite subject.

  3.3 Superintendent Report
  Superintendent Brockett gave an update on enrollment and attendance.  She shared that the two work groups for the Legislative focus are: K-12 Funding and Student Supports, that are comprised of superintendents and other staff to develop a list of priorities for the upcoming legislative session.  She shared the top 10 areas that are being considered. 

  3.4  School Safety Protocols
  Director Crain shared a presentation on the School Response Protocols (SRP).  He shared why we would do a hold, secure, lockdown, evacuate and shelter. He gave an overview of what happens if the lockdown button is activated in schools, MHS updates, other schools updates, global updates and a draft of the Safer Watch Protocol for 2024-2025.  He also shared the SafeOregon tip line information.  

  4.0 New Business

  4.1 Policies 1st Reading

  Director Frost presented the following policies for a first reading:

  4.1.1 IFK AR – Graduation Requirements

  4.1.2 JBAA & JBAA AR – Section 504

  4.1.3 JECBA – Admission of Foreign Exchange Students

  4.1.4 KL – Complaint Procedures

  These policies will return for second reading at the next Board Business meeting.

  4.2  Integrated Programs Annual Report
  Director Ferrua shared a presentation on the annual Student Investment Account (SIA) report.  See presentation.

  5.0 Public Forum
  We did not have any public comments.  

  6.0  Board Directors Comments
  Director Bader stated that she was able to stop by the Family Resource Center to say hi and drop some things off.  She is always amazed and impressed by the amount of resources they have.  It is a wonderful site to see and it is wonderful to see people taking advantage of it.

  Director Vollmer congratulated the boys soccer team.  He was invited to go see the Wascher ES 3rd grade robotics competition. It was really neat to see the little Lego robots and he was invited to be a part of the staff at the Duniway MS Halloween celebration.  He thanked both Wascher ES and Duniway MS as well as  wishing the boys soccer team all the best. 

  Vice Chair Warmbier stated that she was able to attend the Grandhaven ES Halloween celebration. She hasn’t been around for the Presidential election but she thought the messaging that went out was well written and thoughtful.   She is looking forward to the OSBA Conference this month.

  Director Towery stated that Halloween is her favorite.  She was downtown with a couple of teachers and it was really fun to see our kids and families dressed up.

  Director Partida stated that we need to celebrate American Education Week.  He was able to attend a football game, even though it was freezing, it was a really good game.

  7.0 Future Agenda Items
  Chair Bizon stated to email or add them to the shared agenda docket on the Google drive.

  8.0 Announcements
  There were no announcements.

  Meeting Video

  The meeting adjourned at 7:48 p.m.