December 9, 2024 Business Board Meeting

MINUTES OF THE SCHOOL BOARD OF DISTRICT NO. 40,
YAMHILL COUNTY, McMINNVILLE, OREGON

The Board Business Meeting was held December 9, 2024, both in person and via Zoom at the
McMinnville School District Office, 800 NE Lafayette Ave., McMinnville OR 97128

The link was https://msd40.zoom.us/j/215496199

At 6:30 p.m., the Board of Directors of McMinnville School District opened the board business meeting in Regular Session. The meeting was called to order by Chair Jason Bizon.

BOARD MEMBERS PRESENT:
Chair Jason Bizon
Vice-Chair Abbie Warmbier
Ms. Lu Ann Anderson
Ms. Christine Bader
Mr. Gerardo Partida
Mr. Larry Vollmer

BOARD MEMBERS ABSENT:
Ms. Doris Towery

ADMINISTRATION:
Debbie Brockett, Superintendent
Cherice Bowden, Board Secretary

Pledge of Allegiance:
The Pledge of Allegiance was led by Kenna Russo.

AUDIENCE:
Steffanie Frost, Kourtney Ferrua, Brian Crain, Shelly Simonyi, Martha Biggs, Davey Altree, Erin Caldwell, Jason Hall, Scott Murphy, Lauren Berg, Vicky Brown, Kathi Fowler, Dave Furman, Allison Eitzen, Lisa Jordan-Zornow, Cielo Tahmaseb and Chris Starr.  See attached 

• 1.4  Introductions and Communication
  Superintendent Brockett welcomed the parents, family, friends, students from Grandhaven ES and everyone sitting with us this evening.  

  1.5  Review of Agenda
  Item 3.1, Student Envoy Report was switched with item 3.2, Student Reports.

  2.0 Consent Agenda
  2.1 Gifts to the District: The Board accepted with gratitude, gifts to the District:. S & S Electrical Contractors, LLC donated $250.00 to MHS for girls soccer, Botten’s Equipment Rental donated $250.00 to MHS for the Equestrian Club, Northwest Logging Supply, Inc. donated $200.00 to MHS for the Equestrian Club, Accu-Tech Automotive donated $100.00 to MHS for the Equestrian Club, Bethany Brill Abeln donated $200.00 to MHS for the Equestrian Club, Rotary Club of McMinnville donated $100.00 to MHS for the Interact Club, Mary & Bill Maas donated $260.00 to MHS for the resource room, SBH Legal, LLP donated $500.00 to MHS for Cheer Nationals, HelloCare, Inc. donated $500.00 to MHS for FTC robotics, Emily Broom donated $150.00 each to both girls & boys tennis.

  2.2 Approval of minutes of the November 4, 2024 Business Board Meeting and November 25, 2024 Work Session Meeting approved. 

  2.3 Personnel Actions approved.

  On motion by Vice Chair Abbie Warmbier, seconded by Director Lu Ann Anderson., the Consent Agenda was approved on a unanimous vote with 6 ayes from Directors – Larry Vollmer, Gerardo Partida, Lu Ann Anderson, Christine Bader, Vice-Chair Abbie Warmbier and Chair Jason Bizon and 0 nays.  

  3.0 REPORTS
  The Board heard Monthly Reports.

  3.2 Student Reports
  Principal Kathi Fowler shared information on the after school  programs they offer at the school.  

  The Grandhaven choir students performed three songs for the board:

  1. Suzy Snowflake
  2. Sing a Song This Winter Night
  3. Mister Frosty Winter

  They did an amazing job and performed very well. They will be going to a senior living center on December 20th and sing to the community.

  3.1 Student Envoy Report
  Student Envoys from MHS  presented the student report for MHS, highlighting their clubs and activities, fall recognition assembly, and canned food drive. They gave an update on academics, athletics and arts/pathways.  See presentation.

  3.3  McEA
  Chris Starr reported in place of Polly Dunkley who was unable to attend the meeting.  Community businesses donated pumpkins for the pumpkin patches. He gave a shout-out to Adam Howard for leading the soccer team to the playoffs and to Dani Potter for Bye Bye Birdie.  Willamette ES had a literacy night on November 14, the music teachers are doing an awesome job preparing the students for their winter programs.  The new teacher at Willamette ES pulled off three programs.  He thanked the District Office for the open communication in sharing membership information.

  3.4 Superintendent Report
  Superintendent Brockett gave an update on the Governor’s proposed budget and the after school program. See attached

  3.5  Director of Fiscal Services’ Report
  Director Hall shared the current student enrollment and general budget information.  He also gave an overview on PERS.  See board packet for details.

  3.6  CTE Presentation
  Lauren Berg and Jared Larson shared and updated the board on CTE programs.  They gave an update on the Cosmetology program, hospitality, tourism and culinary arts.  They also gave an overview on the sources of strength, early childhood today, fitness for life and nutrition and wellness programs.

• 4.0 Unfinished Business

  4.1  Cheer Out of State Overnight Travel
  Principal Dave Furman asked for board approval for the Cheer Out of State Overnight Travel field trip to Dallas, Tx.  This was previously discussed at the subcommittee meeting.  

  On a motion by Director Larry Vollmer, seconded by Director Gerardo Partida, to approve the Cheer Out of State Overnight Travel.  It was approved by a unanimous vote with 6 ayes from Directors – Larry Vollmer, Gerardo Partida, Lu Ann Anderson, Christine Bader, Vice-Chair Abbie Warmbier, Chair Jason Bizon and 0 nays.

  4.2 OSBA 2024 Elections
  The board voted for candidate Craig Albright for the OSBA 2024 Yamhill-Polk Position 13.

  On a motion by Vice Chair Abbie Warmbier, seconded by Director Lu Ann Anderson, to vote on candidate Craig Albright for the OSBA 2024 Yamhill-Polk Position 13.  It was approved by a unanimous vote with 6 ayes from Directors – Larry Vollmer, Gerardo Partida, Lu Ann Anderson, Christine Bader, Vice-Chair Abbie Warmbier, Chair Jason Bizon and 0 nays.

  Resolution 1
  The board voted to take no action.

  On a motion by Director Larry Vollmer  seconded by Director Lu Ann Anderson, to take no action on Resolution 1.  It was approved by a unanimous vote with 6 ayes from Directors – Larry Vollmer, Gerardo Partida, Lu Ann Anderson, Christine Bader, Vice-Chair Abbie Warmbier and Chair Jason Bizon with 0 nays.

  Resolution 2
  The board voted to adopt Resolution 2.

  On a motion by Vice Chair Abbie Warmbier, seconded by Director Larry Vollmer to adopt Resolution 2.  It was approved by a unanimous vote with 6 ayes from Directors – Larry Vollmer, Gerardo Partida, Lu Ann Anderson, Christine Bader, Vice-Chair Abbie Warmbier,  Chair Jason Bizon and 0 nays.

  Resolution 3
  The board voted to take no action.

  On a motion by Director Larry Vollmer  seconded by Director Christine Bader, to take no action on Resolution 3.  It was approved by a unanimous vote with 6 ayes from Directors – Larry Vollmer, Gerardo Partida, Lu Ann Anderson, Christine Bader, Vice-Chair Abbie Warmbier, Chair Jason Bizon and 0 nays.

  4.3 Policies 2nd Reading
  Director Frost presented the following policies for a second reading.

  4.3.1 IKF A/R – Graduation Requirements

  On motion by Vice Chair Abbie Warmbier, seconded by Director Larry Vollmer, the motion passed unanimously to approve the policy for final adoption with 6 ayes from Directors – Larry Vollmer, Gerardo Partida, Lu Ann Anderson, Christine Bader, Vice-Chair Abbie Warmbier, Chair Jason Bizon and 0 nays. 

  4.3.2 JBAA & JBAA A/R – Section 504

  On motion by Director Larry Vollmer, seconded by Director Gerardo Partida, the motion passed unanimously to approve the policy for final adoption with 6 ayes from Directors – Larry Vollmer, Gerardo Partida, Lu Ann Anderson, Christine Bader, Vice-Chair Abbie Warmbier, Chair Jason Bizon and 0 nays. 

  4.3.3 JECBA – Admission of Foreign Exchange Students

  On motion by Director Christine Bader, seconded by Director Vice Chair Abbie Warmbier, the motion passed unanimously to approve the policy for final adoption with 6 ayes from Directors – Larry Vollmer, Gerardo Partida, Lu Ann Anderson, Christine Bader, Vice-Chair Abbie Warmbier, Chair Jason Bizon and 0 nays. 

  4.3.4 KL – Complaint Procedures

  On motion by Vice Chair Abbie Warmbier, seconded by Director Lu Ann Anderson, the motion passed unanimously to approve the policy for final adoption with 6 ayes from Directors – Larry Vollmer, Gerardo Partida, Lu Ann Anderson, Christine Bader, Vice-Chair Abbie Warmbier, Chair Jason Bizon and 0 nays. 

   

• 5.0 New Business 

  5.1 Director Frost presented the following policies for a 1st Reading.

  JFCG/JFCH/JFCI -AR – Substance Abuse by Students

  JFCG/JFCH/JFCI-AR2 – Nicotine use/Possession by Students 

  These policies will return for second reading at the next Board Business meeting.

  5.2  2025-2026 Budget Calendar
  Director Hall presented the 2025-2026 Budget Calendar for board approval.

  On motion by Vice Chair Abbie Warmbier, seconded by Director Gerardo Partida, the motion passed unanimously to approve the 2025-2026 Budget Calendar with 6 yays from Directors – Larry Vollmer, Gerardo Partida, Lu Ann Anderson, Christine Bader, Vice-Chair Abbie Warmbier, Chair Jason Bizon and 0 nays. 

  5.3  Integrated Guidance Annual Report
  Director Ferrua gave an overview of the Integrated Plan Annual Report.  She shared common goals and metrics, the planning process, third grade ELA, four year graduation, five year completion LPGT,  regular attenders LPGT, and ninth grade on-track LPGT data .  See presentation.

  6.0 Public Forum
  We did not receive any public comments.

  7.0  Board Directors Comments
  Director Vollmer thanked our friends from Grandhaven ES who came out tonight to sing for us.  He has received invites for Survival Swim and there may be some requests for volunteers for the second week of January.

  Director Bader was able to attend Raising Resilient Kids in the Digital Age, she stated that it was fantastic.  There were 50ish people there with a great range of parents, educators and community leaders who work with lots of kids.  There was a presenter from Lindfield University who presented her research on the media’s impact on kids and discussion tables.  She thanked Kourtney and Brian for making it happen.

  Director Anderson echoed what Director Bader stated about the Raising Resilient Kids in the Digital Age; it was very impactful.  She also thanked Kourtney and Brian for their time.  The Willamette ES performance last week was delightful. 

  Director Partida stated that he was excited to see so many people at Willamette for the Raising Resilient Kids in the Digital Age.  It was great with a lot of learning.  We need to learn ourselves in order to support our kids. 

  Vice-Chair Warmbier spoke about the budget.  There are so many unknowns.  She thanked everyone for all of the work.

  8.0 Future Agenda Items
  Chair Bizon reminded the board to use the Google form.

  9.0 Announcements
  There were no announcements.

  Meeting Video

  The meeting adjourned at 8:30 p.m.  

  At 8:31 p.m. Chair Bizon informed the meeting participants that the board would be heading into an Executive Session and read the following statements:  

  • Superintendent Contract        

  Pursuant to ORS 192.660(2)(d), The governing body of a public body may hold an executive session: To conduct deliberations with persons designated by the governing body to carry on labor negotiations.

     Statement for the Press: Under the provisions of ORS 192.660(4) no information from the executive session may be reported.