June 8, 2026 Business Board Meeting Minutes

MINUTES OF THE SCHOOL BOARD OF DISTRICT NO. 40,
YAMHILL COUNTY, McMINNVILLE, OREGON

The Board Business Meeting was held June 8, 2026, both in person and via Zoom at the
McMinnville School District Office, 800 NE Lafayette Ave., McMinnville OR 97128

The link was https://msd40.zoom.us/j/215496199

Provisional Minutes-Not Board Approved

At 6:30 p.m., the Board of Directors of McMinnville School District opened the budget hearing meeting in Regular Session. The meeting was called to order by Chair Larry Vollmer.

BOARD MEMBERS PRESENT
Chair Larry Vollmer
Vice-Chair Gerardo Partida
Director  Lu Ann Anderson
Director  Christine Bader
 Director  Jason Bizon
Director Jasmin Juarez
Director  Abbie Warmbier

BOARD MEMBERS ABSENT
None

ADMINISTRATION
Kourtney Ferrua, Superintendent
Cherice Bowden, Board Secretary

AUDIENCE
Brian Crain, Davey Altree, Jason Hall, Lauren Berg, Hiran Amerasinghe, Dave Furman, Martha Biggs, Hilary Brittan Lack, Erin Caldwell, Kathi Fowler, Vicky Brown, Allison Eitzen, Kim Price, Stephanie Murdock, Scott Murphy, Autumn Foster, Emily Linnertz and Cielo Tahmaseb.  See attached.

1.0  Public Testimony
We did not receive any public testimony.

The meeting was adjourned at 6:40 p.m. 

At 6:40 p.m., the Board of Directors of McMinnville School District opened the board business meeting in Regular Session. The meeting was called to order by Chair Larry Vollmer.

BOARD MEMBERS PRESENT
Chair Larry Vollmer
Vice-Chair Gerardo Partida
Director  Lu Ann Anderson
Director  Christine Bader
 Director  Jason Bizon
Director Jasmin Juarez
Director  Abbie Warmbier

BOARD MEMBERS ABSENT
None

ADMINISTRATION
Kourtney Ferrua, Superintendent
Cherice Bowden, Board Secretary

AUDIENCE
Brian Crain, Davey Altree, Jason Hall, Lauren Berg, Hiran Amerasinghe, Dave Furman, Martha Biggs, Hilary Brittan Lack, Erin Caldwell, Kathi Fowler, Vicky Brown, Allison Eitzen, Kim Price, Stephanie Murdock, Scott Murphy, Autumn Foster, Emily Linnertz and Cielo Tahmaseb.  See attached.

• 1.1  Pledge of Allegiance
  The Pledge of Allegiance was led by Oliver Sheldon.

  1.4  Introductions and Communications
  Superintendent Ferrua welcomed the Wascher Wildcats and their 5th grade team.  She thanked the families for bringing the students to be her with us tonight.

  1.5  Special Presentation
  Director Anderson acknowledged that Director Abbie Warmbier’s resignation made this her final board meeting and, on behalf of the board, expressed sincere gratitude for her years of caring and dedicated service to the district. She presented her with a gift and card as a token of appreciation and shared that the board had purchased several books in Director Warmbier’s honor.  Director Anderson wished Director Warmbier all the best in her future endeavors and noted that she would be greatly missed by the board and district community. 

  1.6  Review of Agenda
  There were no changes to the agenda.

  2.0 Consent Agenda

  2.1 Gifts to the District: The Board accepted with gratitude, gifts to the District:  

  Knights of Pythians donated $500.00 to MHS for boys baseball, John Druckenmiller donated $300.00 to MHS for the robotics team, McMinnville Music Boosters Club donated $983.29 to DMS for equipment purchase, Ulista Brooks donated $23,000.00 to MHS for scholarships, Dean & Debbie Klaus donated $2000.00 to MHS for scholarships, Richard & Patricia Gleitsmann donated $3000.00 to MHS for the Grizzly Robotics Tournament, Jan & Lynn Pizzo donated $2500.00 to MHS for speech & debate club, McMinnville Lions Club donated $200.00 to MHS for the leadership class/club, Knights of Pythians donated $500.00 to MHS for girls golf and Carol McCulley donated $1000.00 to MHS for the Butch McCulley scholarship.

  2.2  Approval of minutes of the May 11, 2026 Business Board Meeting and April 18, 2026 Work Session Meeting approved.
  2.3 Personnel Actions approved.

  On motion by Director Jason Bizon, seconded by Director Christine Bader, the Consent Agenda was approved on a unanimous vote 7-0.  Director Christine Bader – aye, Director Abbie Warmbier – aye,  Chair Larry Vollmer – aye, Vice-Chair Gerardo Partida – aye, Director Jason Bizon -aye, Director Lu Ann Anderson – aye and Director Jasmin Juarez – aye.

   

  3.0 REPORTS
  The Board heard Monthly Reports

  3.1 Student Reports
  Principal Murphy introduced a group of Wascher Elementary fifth-grade students who were present to share highlights from their Outdoor School experience. He recognized teachers Mrs. Miles, Mrs. Schaffner, and Mrs. Code for leading the program and noted that Outdoor School is an excellent example of the engaging learning opportunities provided to students. Murphy also expressed appreciation for the parent chaperones, emphasizing that the experience would not be possible without their support. He then introduced the student presenters—Barrett Dawson, Camila Alfaro, Emerson Messner, Wyatt Ramirez, Oliver Sheldon, and Keaton Boyce—and shared his pride in their representation of the school. 

  Wascher Elementary fifth-grade students shared highlights from their Outdoor School experience at Camp Gray in Newport. Students described enjoying cabin life, spending time with cabin mates, creating posters, telling stories, and building friendships. They participated in outdoor activities including hiking to the beach, exploring tide pools, observing sea life such as sea anemones and starfish, and crabbing. Students also reflected on memorable campfire experiences that included singing songs, roasting marshmallows, and performing skits. They highlighted hands-on science learning through a squid dissection, where they studied squid anatomy and used squid ink for drawing activities. Students expressed appreciation for the many parent chaperones whose support made the trip possible. Overall, they described Camp Gray as a fun, educational, and memorable experience that fostered independence, strengthened friendships, and taught valuable lessons about enjoying nature and spending time away from electronic devices. 

  3.2 McEA
  Chris Starr reflected on the wide range of emotions that accompany the end of the school year, including excitement, pride, exhaustion, joy, sadness, frustration, anxiety, and anger. He acknowledged the challenges and uncertainties faced by staff while also recognizing the accomplishments, celebrations, and meaningful relationships built throughout the year. He expressed gratitude to the superintendent, school board, district leadership, and administrators for maintaining collaboration and open communication during difficult discussions and decision-making processes. He noted that while disagreements may occur, the willingness to work together and seek common ground has been appreciated. He also highlighted progress made toward increasing staff understanding of Article 18 through collaborative efforts with district administrators and stated that the association looks forward to continued partnership, shared problem-solving, and upcoming contract negotiations. He concluded by wishing everyone a restful and rejuvenating summer and emphasized the importance of facing future challenges together as one team. 

  3.3  Superintendent Report
  Superintendent Ferrua reflected on the successful conclusion of the 2025-26 school year and expressed appreciation to the many staff members, community partners, and public safety agencies who helped make graduation a memorable and safe event for nearly 7,000 attendees. She recognized the efforts of high school staff, custodial and grounds crews, safety personnel, and community partners, including the McMinnville Police Department, McMinnville Fire District, Yamhill County Sheriff’s Office, and School Resource Officer Tony Barros. She also acknowledged the many celebrations that accompany the end of the school year and publicly thanked the district’s retirees for their years of dedicated service to students and the McMinnville School District.

  Looking ahead, she shared that district and school leaders will continue their work through the summer by participating in leadership retreats focused on reviewing progress toward district goals, identifying priorities for the upcoming school year, and maintaining alignment across the organization. She highlighted planning efforts for summer learning programs funded through the Oregon Department of Education Summer Learning Grant and Measure 98 funds. These programs will provide academic support, enrichment opportunities, and credit recovery options for students while helping reduce summer learning loss. She recognized Lauren Berg, Davey Altree, and building administrators for their leadership in preparing these expanded learning opportunities.

  She also celebrated the accomplishments of McMinnville’s student-athletes, noting successful baseball, softball, and track and field seasons, including strong postseason performances and a new school record at the state championships. She emphasized the importance of athletics and activities in fostering student engagement, belonging, and school connection, with nearly 700 students participating in athletic programs during the year. She thanked the Board of Directors, staff, families, and community partners for their continued support of district students, recognizing Director Abbie Warmbier for her service to public education and the school district, and expressing optimism as the district prepares for the 2026-27 school year.

  3.4  Director of Fiscal Services’ Report
  Director Jason Hall provided the Board with an update on district enrollment, financial status, and audit and compliance matters. He reported that as of June 1st, enrollment stood at 5,853 students, which is 349 students below projections (a 5.6% decrease). He noted that IT staff will finalize cumulative ADM reporting for submission to the state, which will ultimately determine state funding levels for the upcoming budget cycle. Hall also reviewed May withdrawals, totaling 36 students, with the primary reasons being early withdrawals (39%) and 10-day drops (36%), along with smaller categories of exits.

  In financial updates, he shared that the district has received 88% of budgeted general fund revenues and expended 55% of budgeted expenditures as of April 30th. He reminded the Board that May was the final month of state school fund payments, with no revenue received in June, while June represents the district’s highest expenditure period. He emphasized continued fiscal discipline across departments, noting that supplies and materials spending remains slightly lower than last year due to careful budget management by administrators and principals. He also reported that interim audit work was completed in May ahead of the final audit scheduled for October, as required by the state, and provided updates on LGIP interest rates (currently 4%, down 0.6% from last year) and insurance renewal costs, which increased by 12%—less than initially projected.

  In response to Board questions, Director Hall discussed upcoming state reporting changes, noting that the district is not yet an early adopter but anticipates transitioning to new reporting standards for the 2028–29 budget cycle. When asked about interest rate projections, he explained that recent economic indicators suggest potential rate increases later in the year, though expectations have shifted significantly over the past several months. He also addressed audit “best practice” findings, including fidelity insurance coverage for employee dishonesty, which is currently capped at $1 million (the highest available through PACE) and cannot be increased further. Hall explained this is a common limitation across districts and suggested a Board discussion to formally acknowledge the associated risk. He also reviewed recurring I-9 compliance comments from auditors, noting improvements in HR and payroll processes over the past three years to ensure more consistent and accurate documentation moving forward.

  3.5 School Improvement Report
  Director Berg provided updates on summer programming, enrollment and registration, state testing, and student attendance data, along with related Board questions and discussion. She began with summer school programming, outlining multiple opportunities for students including high school credit recovery courses running from late June through mid-July, Extended School Year (ESY) services for students receiving special education supports, and K–8 summer school beginning July 27 and running for three weeks through August 14. She also highlighted an expanded two-week kindergarten camp funded through a grant, noting strong participation with approximately 608 students currently enrolled in summer programs. In response to Board questions, she confirmed that summer participation numbers continue to grow and are expected to increase further as outreach continues and as families engage with kindergarten camp and community outreach efforts.

  She reviewed kindergarten and pre-K registration trends, noting increased enrollment across buildings and explaining adjustments in pre-K programming. She reported that the district is reducing pre-K sites from five to four due to lower-than-capacity enrollment at existing locations, with families being supported in transitioning placements from Willamette to Buell or Newby. In response to Board questions about whether summer engagement could influence fall kindergarten enrollment, Director Berg confirmed that increased outreach, kindergarten camp, and community word-of-mouth typically result in a final enrollment increase in late summer, and the district anticipates additional kindergarten students before the school year begins.

  She also provided an update on state testing (OSAS), explaining that assessments in English Language Arts, math (grades 3–8 and 11), and science (grades 5, 8, and 11) are concluding, with preliminary data being monitored but not yet finalized. She outlined the state’s data validation timeline, including summer verification and final public release in October, and noted that district leaders will review early trends during upcoming retreats to inform instructional planning. She also reviewed attendance data, reporting generally stable attendance rates but an increase in chronic absenteeism in May across most student groups. In response to Board questions, Director Berg acknowledged uncertainty about year-to-year comparison trends and noted the district will investigate potential seasonal patterns. She also addressed legislative questions from the Board regarding student opt-out provisions for state assessments and attendance accountability policies, stating that no definitive changes have been communicated yet, though both topics remain under discussion at the state level.

  4.0  Public Forum
  Five Intent to Speak cards were received from community members Maeshowe Pierce, Natasha Westart, Catherine Borchert, and Jodi Kneeland, who addressed the Board regarding concerns about neighborhood respect, student driving behavior, and overall neighborhood safety. Shannon Dunn declined to comment on grad night. 

• 5.0  Unfinished Business 

  5.1 Policies 2nd Reading
  Director Crain presented the following policies for a second reading:
  5.1.1 JECB – Admission of Non-Resident
  5.1.2 JECB-AR – Admission of Non-Resident Students
  5.1.3 JECBB-AR – Intraschool Transfers

  On motion by Vice Chair Gerardo Partida, seconded by Director Lu Ann Anderson, the motion passed unanimously 7- 0 to approve the policy as presented for final adoption. Director Christine Bader – aye, Director Abbie Warmbier – aye,  Chair Larry Vollmer – aye, Vice-Chair Gerardo Partida – aye, Director Jason Bizon -aye, Director Lu Ann Anderson – aye and Director Jasmin Juarez – aye.

  5.2  Social Science Curriculum Adoption – 2nd Reading
  Director Lauren Berg presented the second reading of the district’s Social Studies curriculum adoption, providing a reminder of the review timeline and committee work completed throughout the year. She reported that the elementary recommendation is the Inquire Ed Inquiry Journeys curriculum, while both middle school and high school levels are recommending McGraw-Hill materials. She also noted a single exception at the high school level, where the current U.S. Government textbook will continue to be used until it is replaced. 

  On motion by Director Lu Ann Anderson, seconded by Director Jasmin Juarez, the motion passed unanimously 7- 0 to approve the Social Science adoption as presented. Director Christine Bader – aye, Director Abbie Warmbier – aye,  Chair Larry Vollmer – aye, Vice-Chair Gerardo Partida – aye, Director Jason Bizon -aye, Director Lu Ann Anderson – aye and Director Jasmin Juarez – aye.

  6.0 New Business

  6.1 Board Candidate Interviews.

  Interview Candidates
  Each candidate was asked to give their name and to share information about themselves.

  Board members asked the four candidates the following questions:

  1. Director Christine Bader asked: Have you previously served on a voting board?  If so, can you please tell us about that experience?
  2. Director Jason Bizon asked: Building relationships with stakeholders both inside the district (Admin) and outside the district (Stakeholders) is very important in this role. What is your approach to building relationships?
  3. Chair Larry Vollmer asked: What is your ‘why’ for wanting to serve on this board?
  4. Vice Chair Gerardo Partida asked: If you are appointed to serve on this board, would you consider running for this position at the next election (April/May 2027)?
  5. Director Jasmin Juarez asked: What specific skills and experience do you bring in terms of evaluating large amounts of data?
  6. Director Lu Ann Anderson asked: Can you share some of your experiences using skills that are relevant to your understanding of the responsibilities of being a board member?
  7. Director Abbie Warmbier asked: Can you provide an example of how you have built consensus with a group while making decisions with others having differing opinions?

  Question 1:
  Brielle Houston stated that she has served on several boards in both governing and non-governing capacities, including the Library Foundation, where she worked on investments supporting library endowments and managed various projects. She served as president of the Library Foundation during the 2013 entryway improvement project, which included the installation of pavers and upgraded lighting. She also has served on the Peace Valley School Board and the Sir Optimist Board, where she additionally held the role of president. 

  Kelly Sheppick stated that she has served on a number of boards and currently sits on a neighborhood water district board as treasurer. She also serves as the acting treasurer of the Patton PTA and the Willamette Elementary PTA.

  Mary Dressel stated that she is currently serving on the First Baptist board as the youth, children, and family liaison. She also previously served on the McMinnville Playschool board as treasurer, where she assisted with billing and staff payroll. Most recently, she is serving on the Budget Committee. 

  Kristian Frack stated that he has served for over a dozen years as a treasurer for Life Counseling. It’s a small non-profit counseling organization here in McMinnville.

  Question 2:
  Kelly Sheppick stated that she has a see a need, fill a need type of personality and has developed relationships with most schools in the district. She noted that she has worked in various capacities across the district, including as an employee, substitute, and volunteer. She further stated that she has a strong commitment to ensuring all students receive a fair education and that she focuses on identifying needs within schools, asking what is needed, and taking action to support those needs.  

  Mary Dressel stated that, much like Kelly, she enjoys volunteering and being involved with families and schools. She currently has a bonus daughter attending Willamette Elementary and also volunteers at the schools her students attend. She added that she is willing to step in and support at other schools whenever there is a need. 

  Kristian Frack stated that getting to know people depends on being willing to listen and recognizing that most individuals act based on their convictions and values. He also stated that especially when it comes to matters involving children, people generally have the best interests of kids at heart, whether they are their own or others’. He further stated that finding commonalities and areas of agreement is an important part of building understanding and connection. 

  Brielle Houston stated that collaboration is a key component of her approach and that she thrives when working with others to find common ground. She appreciates differing points of view and believes that when individuals are passionate about supporting students and student achievement, common ground can always be found. She also stated that she values moving forward in a constructive way and makes a consistent effort to assume positive intent in others, believing that others share the same goal of working in the best interest of students. 

  Question 3:
  Mary Dressel stated that she has been connected with the community for a number of years and recalled that when she first worked for the school district, Sue Buell served on the school board. She stated that Buell made a meaningful connection not only with students, staff, and faculty, but also with individuals at the district office, which inspired her and made her want to follow a similar path of service. She further stated that she wanted to help make decisions for the school district, guide its direction, serve students and families, and strengthen the connection between schools and the broader community, noting that all benefit from that integration. She added that this experience fostered a lasting passion for education, and that in her current role at Linfield, she continues to see important connections between K–12 schools, higher education, and career and technical education. 

  Kristian Frack stated that he would really try to honor that work and reflected that when he first began working for the district as the coordinator for the English Learner Program, he was particularly passionate about supporting those students, specifically Latino students in the district. He stated that as he continued in his role, he came to realize, as Mike Loretz, then Director of Instruction and Assessment, had shared during his second year, that it is the various subpopulations that often determine the gap between all students reaching standards and most students reaching standards.  He stated that when examining subgroup data, including special education students, students from low-income backgrounds, English learners, and migrant students, it became clear that these groups often faced significant obstacles, including attendance and achievement challenges, which needed to be directly addressed. He further stated that when he left the district a couple of years ago, he felt that while substantial progress had been made in these areas, there was still more work to be done.  He added that, based on recent data such as chronic absenteeism, it is evident that these challenges continue to impact students’ education and future opportunities. He stated that he believes there is still important work ahead and that he would like to be part of that ongoing effort.

  Brielle Houston stated that she has a deep conviction that public education is one of the best ways to ensure a stable and successful society. She stated that she has been passionate about her experience watching her daughter grow up in public school and has always appreciated having a connection to the schools through that involvement.  She stated that now that her daughter is entering high school, she recognizes that she will not have as much opportunity for on-the-ground involvement and that she wants to apply herself in any way she can to serve the community, especially during a challenging time.  She further stated that she is continually learning about different programs and systems and believes she has the ability to contribute meaningfully to the community through service.

  Kelly Sheppick stated that her biggest why is her daughter, who will be a high school student next year, as well as her best friend’s daughter, who will be entering kindergarten. She stated that she is looking for ways to continue helping in the district, noting that opportunities to be involved become more limited once children reach high school. She stated that when she walks into a school, multiple students greet her as “Mom” or “Mama Sheppik,” and while they are not her children, she feels a strong sense of connection to all of them.  She further stated that she wants to ensure she is in a position where she can make the greatest possible impact for every student.

  Question 4:
  Kristian Frack answered: Sure and that he could not imagine being here tonight and not be willing to.

  Brielle Houston answered: Yes, she would be interested in that.

  Kelly Sheppick answered: Yes.

  Mary Dressel answered: Yes.

  Question 5:
  Brielle Houston stated that she is strong at brainstorming after reviewing large sets of data and considering the bigger picture. She stated that she enjoys examining existing systems and learning how processes have worked and where they have not, and she values thinking creatively and outside the box.  She further stated that she does not believe she is in a position to completely redesign systems from the ground up, but instead focuses on thoughtful improvement. She added that she finds working with numbers satisfying when they align and make sense.

  Kelly Sheppick stated that before moving to Yamhill County, she lived in Sandy, Oregon, where she worked as a bookkeeper for a large athletic facility for 11 years. She stated that after moving, she worked for the district in special education and gained experience working with student data.  She stated that although it was not a large amount of data, it was very important data used to determine school placement and student needs. She further stated that she understands the importance of data from both perspectives and values being able to work with and interpret it effectively

  Mary Dressel stated that data has always been part of her career, particularly through curriculum work where she was involved in data and textbook adoptions. She stated that putting together data is something she is passionate about and emphasized that understanding data is essential when compiling and analyzing it. She also stated that she is currently responsible for this type of work in her role at Linfield University. 

  Kristian Frack stated that in his role with the district, he was routinely looking at data for approximately 800 active English Learners, around 100 migrant students, and approximately 800 monitored and exited English Learners. He stated that he regularly conducted research and managed spreadsheets as part of this work. He further stated that he also managed a budget of approximately $80,000.

  Question 6:
  Kelly Sheppick stated that she has worked for the school district on multiple occasions, including periods of employment and substitute work, and that she is currently serving as a substitute for the district. She stated that she is therefore familiar with the workings of the district.  She further stated that while she does not regularly attend school sports due to having a very busy child, she follows them closely.

  Mary Dressel stated that this is her third time serving on a church board, noting that the typical term is three years. She stated that in her work with children, youth, and families, she has been involved in collecting information and presenting it. She further stated that although she has not served on a school district board, she has prepared information for the school district board and feels that this experience provides her with relevant background and understanding.

  Kristian Frack stated that he has developed skills over time in listening carefully, taking good notes, and reflecting on the data he receives while making connections to larger patterns and trends. He stated that he understands the work of the school board is not tactical but strategic, long-term, often preventative rather than reactive, and requires thoughtful planning and mindfulness, and that it can often move slowly but is deep and foundational work that requires awareness of both past context and future possibilities. He further stated that it involves addressing current challenges within the constraints of limited resources, budgets, and time, while still maintaining optimism about change, and he added that it requires creatively adapting to circumstances and moving forward with hope and confidence. 

  Brielle Houston stated that her time on different boards and committees, including before and during her service with the Library Foundation, taught her the importance of being consistent and continuing to stay curious, as well as doing the work of going home and completing the necessary preparation. She stated that while the work can sometimes be unglamorous and repetitive, she believes that someone who pays attention through those more routine aspects can ultimately contribute the most over time. She further stated that she is dedicated and determined to do her best, and that she has learned the importance of consistently showing up, staying aware of what is happening, completing the necessary reading, and listening carefully to others. 

  Question 7:
  Mary Dressel stated that the way she approaches most problems is by listening, thinking about the information, and responding to others in a respectful manner, and she stated that she often reflects on real-life examples, noting that this does not always pertain to her children. She further stated that in her work with youth programs, she has participated in curriculum adoption discussions where people are very passionate about the direction of student learning and development and that she has helped work through selecting among multiple curriculum options, stating that these decisions require weighing pros and cons and coming together collaboratively to reach agreement, and she added that in one instance the group selected a social justice focus while in the past they have chosen topics such as gardening or caring for the earth, and she further stated that each process involves many strong ideas but only one can be selected, which requires asking inquisitive questions, listening to responses, and working together respectfully to reach a shared decision. 

  Kristian Frack stated that, as an example, during his last year working in the district there was an adoption process for the English Learner program at the middle school level that was more challenging than at the elementary and high school levels, where the process was smoother. He stated that the group was somewhat divided in different directions and that it helped to return to the criteria and reflect on the data, the issues they were trying to address, and the specific needs of students in order to reach consensus on which materials would best support those criteria. He stated that making the process more objective helped the group step back from emotions about the materials and focus on discussing and sharing the reasons behind their perspectives, which ultimately supported reaching agreement. He further stated that this approach is generally effective because it acknowledges that everyone is acting in the best interest of students and working from strong beliefs, and that it is important to take time to listen to one another and identify objective criteria being addressed.

  Brielle Houston stated that about 10 years ago she attended a board training at OSU where a presenter in her 70s, who had served in multiple government roles, shared that she could not count how many times she had been the only voice representing a particular demographic on boards, and advised that important boards should never have only one voice representing a key demographic. She stated that this had a significant impact on her and that, in her subsequent committee and board work, she has tried to ensure that multiple perspectives and demographics are represented when serving communities, acknowledging that in a small community like McMinnville that is not always possible.  She stated that later, while serving on the Sir Optimist Board, she experienced a very homogenous and highly opinionated group where members frequently conflicted, and as the youngest member she initially observed before realizing she could help bring more harmony to the group. She stated that she began reflecting back to individuals what she heard them saying, and through that experience learned that it is painful to be misunderstood and that people often bring strong intentions and valuable perspectives even when they disagree. She further stated that this shift helped improve the culture of the meetings, reduced tension, and allowed the group to move forward more effectively even when they did not always agree, reinforcing her belief in the importance of understanding, communication, and consensus-building.

  Kelly Sheppick stated that she could provide several examples, including serving on a water district made up of 11 neighbors who share a well and often do not agree on decisions but all share the goal of maintaining good water, as well as serving on a PTA board that dealt with a very controversial book selection. She stated that her most significant example was a recent four-month stint working in the middle school front office, where she noted that middle school students can be one of the most challenging groups to bring to consensus and that students arrive with a wide range of needs and emotions, from being hungry to upset or in trouble, and she further stated that her role involved working with students to ensure they felt heard and supported. She described the experience as an amazing learning opportunity, noting that while it was a tough group, she felt she was able to leave on good terms and be well received by students 

  6.2 Student Fees 1st Reading
  Director Jason Hall stated that tonight is the first reading of the 2026–27 fee schedule, and he outlined several adjustments, including Bear Hugs fees increasing by 5–10% depending on level to align with market rates, increases to school breakfast and lunch prices ranging from $0.50 to $0.75 depending on the meal, and adjustments to student tuition for out-of-district students to align with the estimated state allocation, noting that all other fees remain flat for the 2026–27 year. He stated that the district reviewed comparable programs in the area and aligned Bear Hugs fees with market value, and that approximately 95% of program utilization is from staff members, with only a small number of students participating, emphasizing the need to maintain market-rate pricing so it does not become a subsidized benefit.

  During board questions and discussion, it was clarified that Bear Hugs fees are reviewed annually, and Director Hall stated that the program was adjusted about two years ago and is regularly evaluated as rates increase. He confirmed that the item was not an action item and that a second reading and approval would come in July. In response to questions about school meal pricing, he stated that although all students receive free breakfast and lunch, the listed fees apply to additional meals beyond the first free meals, and he explained that Nutrition Services calculates meal costs using a required formula and federal guidelines to ensure all material costs are covered. He also confirmed that the current fee schedule maintains prior high school ASB fee updates made in the previous year.

  6.3  Resolution #01-2026
  2026-27 Budget Adoption Final Approval
  Director Jason Hall stated that Resolution 01-2026 is the budget adoption resolution for the 2026–27 budget and noted that the district completed three Budget Committee meetings beginning in April, followed by two official meetings in May. He stated that the Board is being presented with the required motions to adopt the budget, including resolutions for adopting the budget, making appropriations, imposing the tax, and categorizing the tax. He further stated that the budget figures reflect the proposed and approved budget as recommended by the Budget Committee on May 20th. 

  Chair Larry Vollmer read the following resolutions:  See attached. 

  On motion by Vice Chair Gerardo Partida, seconded by Director Abbie Warmbier, Resolution Adopting the Budget was approved on a unanimous vote 7-0.  Director Christine Bader – aye, Director Abbie Warmbier – aye,  Chair Larry Vollmer – aye, Vice-Chair Gerardo Partida – aye, Director Jason Bizon -aye, Director Lu Ann Anderson – aye and Director Jasmin Juarez – aye.

  On motion by Director Lu Ann Anderson, seconded by Director Jasmin Juarez, Resolution Making Appropriations  was approved on a unanimous vote 7-0.  Director Christine Bader – aye, Director Abbie Warmbier – aye,  Chair Larry Vollmer – aye, Vice-Chair Gerardo Partida – aye, Director Jason Bizon -aye, Director Lu Ann Anderson – aye and Director Jasmin Juarez – aye.

  On motion by Director Jason Bizon, seconded by Director Christine Bader, Resolution Imposing The Tax was approved on a unanimous vote 7-0.  Director Jasmin Juarez – aye, Director Abbie Warmbier – aye,  Chair Larry Vollmer – aye, Vice-Chair Gerardo Partida – aye, Director Jason Bizon -aye, Director Lu Ann Anderson – aye and Director Jasmin Juarez – aye.

  On motion by Director Lu Ann Anderson, seconded by Vice Chair Gerardo Partida, Resolution Categorizing The Tax was approved on a unanimous vote 7-0.  Director Christine Bader – aye, Director Abbie Warmbier – aye,  Chair Larry Vollmer – aye, Vice-Chair Gerardo Partida – aye, Director Jason Bizon -aye, Director Lu Ann Anderson – aye and Director Jasmin Juarez – aye.

  6.4 Board Vacancy Future Plans
  Chair Vollmer opened the discussion by inviting questions from the board vacancy applicants and framing the conversation around what comes next in the process. He asked applicants what they felt would be the greatest challenges facing the Board in the coming year. Board members responded that key challenges include ongoing fiscal constraints and the need to do more with fewer resources, declining enrollment and its impact on district planning, and the upcoming bond effort focused on facilities, deferred maintenance, and capital improvements. Members also emphasized attendance concerns and the importance of re-engaging families, strengthening community involvement, and increasing parent participation in schools and Board meetings. Several board members noted the importance of hearing directly from community members about school needs and challenges, and acknowledged the difficulty of serving when Board members are not in schools daily.

  Chair Vollmer then outlined next steps in the board vacancy process, stating that the Board would meet on June 15 to deliberate and vote on the appointment to fill the open seat, with the exact timing dependent on the meeting agenda flow. He also shared that a Board retreat is scheduled for June 20 and that the newly appointed member would be welcome to attend but is not required to, given the short timeline and potential prior commitments.  The discussion concluded with Board members expressing appreciation for the applicants’ interest and involvement, noting there were 11 applicants for the single vacancy and emphasizing growing community engagement in Board service. Chair Vollmer thanked all applicants for their time and encouraged continued involvement in supporting the district.

  6.5 Policies 1st Reading
  Director Brian Crain presented the following policies for a first reading:

  6.5.1 EBB – Integrated Pest Management, Required
  6.5.2 GNB/JBA – Sexual Harassment, Required
  6.5.3 GBA – Equal Employment Opportunity, Required

  These policies will return for second reading at the next Board Business meeting.

  7.0  Board Directors Comments
  Vice Chair Partida stated that the high school event on Friday was well organized and a positive experience overall. He shared an observation about the event, noting that some older community members were standing for extended periods and that accommodations and visibility may have been challenging due to the large attendance. He clarified that his comment was referring to senior citizens who were present and acknowledged the difficulty some experienced during the event.  He further stated his appreciation for the recent retirement celebration and thanked staff and retirees for their service and contributions to the district. He also stated that he attended the pen pal event the previous week after an invitation from Daria Brown, describing it as a meaningful opportunity to engage with students. He noted that while some students were disappointed when their pen pals did not attend, he still found the event to be a positive experience and expressed appreciation for being invited

  Director Juarez stated that she visited Ms. Humphrey’s fourth period AVID class on Thursday and thanked both Ms. Humphrey and Mr. Furman for allowing her to attend. She stated that it was meaningful to see the strong connections between the teacher and students, noting that the class environment felt supportive and family-like. She further stated that graduation was very well organized and expressed appreciation to everyone involved in making the event successful. 

  Director Anderson stated that graduation was very well done and highlighted the positive, energetic atmosphere in the stadium, expressing appreciation to everyone who helped make the event successful. She thanked all applicants for the school board vacancy and noted gratitude for the strong pool of candidates, stating that the four individuals who presented made the decision-making process more difficult in a positive way. She also shared that she enjoyed attending the Oregon Trail event at Memorial and made a light remark about remembering that it is an outdoor event.  She further stated her appreciation for district retirees, thanking them for their service and expressing hope that some will return in roles such as volunteering or substitute teaching. She wished all staff a restful and enjoyable summer. She also offered additional thanks to safety and security personnel, grounds crews, school staff, community partners, and law enforcement for their collaboration in supporting a major district event, emphasizing the significant effort and teamwork required to ensure its success.

  Director Bizon stated that moving forward, the district could improve communication regarding the Parade of Graduates by clearly indicating that parents are welcome and encouraged to attend, noting that several community members were unsure whether the event was open to families. He also expressed appreciation to downtown businesses on 3rd Street, as well as local law enforcement and fire agencies, for supporting and safely escorting graduates through the parade, stating that it was meaningful to see the community come together to celebrate students.  He further stated that the event is a special tradition regardless of whether individuals have a student participating. He concluded by offering personal remarks to Director Abbie Warmbier, reflecting on being sworn in together and expressing gratitude for her service and friendship, and he wished her well as she moves into her next chapter, stating she will be missed.

  Director Bader stated her appreciation and offered multiple thank-yous to Dr. Berg and district staff for rapidly organizing summer programming, noting that serving over 600 students over the summer is a significant and important effort. She also expressed gratitude to staff and volunteers for their work throughout recent events, emphasizing the time, energy, and care contributed to supporting students, particularly seniors, and stated that it was an amazing week. She further thanked Director Abbie Warmbier, stating appreciation for her integrity, curiosity, and dedication to students and staff, and extended well wishes as she moves on to her next chapter. She also acknowledged that it was both Warmbier’s and Principal Kim Price’s final meeting, offering personal thanks to Kim Price for her impact on her family and for exemplifying the district’s commitment to caring for students and families. She concluded by wishing everyone a great summer.

  Director Warmbier stated appreciation for the gift card, noting that her family is a strong reading family with an extensive number of books, and that the gift would be put to good use. She reflected on her time serving on the board, stating that it had been an honor to represent the community and district, and that although the work has been demanding, it has been worthwhile due to the many positive outcomes for students and staff.  She further stated that since joining the board in 2021 during the challenges of returning to school during the pandemic, it has been meaningful to see programs and opportunities return and expand, including outdoor school and other student experiences. She expressed admiration for district staff and administrators for their ongoing dedication to students, and stated pride in the district’s leadership at the local, regional, and state levels. She concluded by emphasizing that board work is a collaborative effort and expressing confidence that the board will continue working together to support students and select a strong successor.

  8.0 Future Agenda Items
  None

  9.0 Announcements
  None

  Meeting Videos  

  The meeting adjourned at 8:47 PM