May 9, 2022 Business Board Meeting Minutes

• MINUTES OF THE SCHOOL BOARD OF DISTRICT NO. 40, 
  YAMHILL COUNTY, McMINNVILLE, OREGON

  The Board Business Meeting was held May 9, 2022, both in person and via Zoom at
  the McMinnville School District Office, 800 NE Lafayette Ave., McMinnville OR 97128 

  The link was https://msd40.zoom.us/j/215496199

  At 7:30 p.m., May 9, 2022.  The Board of Directors of McMinnville School District opened the board business meeting in Regular Session. The meeting was called to order by Chair Carson Benner.

  BOARD MEMBERS PRESENT:
  Chair Carson Benner
  Dr. Paul Haddeland
  Ms. Abbie Warmbier
  Mr. Larry Vollmer
  Mr. Gerardo Partida
  Ms. Janis Braich
  Mr. Jason Bizon

  BOARD MEMBERS ABSENT:

  ADMINISTRATION:
  Debbie Brockett, Superintendent
  Cherice Bowden, Board Secretary

  STUDENT ENVOYS:
  Laney Hyder
  Kaia Brantner

  Pledge of Allegiance
  The Pledge of Allegiance was led by Alyson Walsh and Jacey Cootey.

  AUDIENCE:  

  Steffanie Frost, Kourtney Ferrua, Brian Crain, Kevin Carroll, Kasey Michaelis, Ryan Michaelis, Brodey Michaelis, Allison Keese, Sara Hanson, Penelope Hanson, Jarlyn Hernandez, David Hernandez, Obdolia Hernandez, Abraham Hanosn, Melissa Ramirez, Joan Ramirez, Jose Ramirez, Sirani Salas-Grimaldo, Alyson Walsch, Kayla Graber, Jasmin Mercado, Beronica Mercado, Jacey Cootey, Kaia Brantner, Laney Hyder, Pamela Canady, Hayden Stults, Rachel Klenz, and Evangelina Grimaldo. 

• 1.4 Introductions and Communications
  Superintendent Brockett introduced the student envoys Lania Hyder and Kaia Brantner. The students and staff from Duniway MS; Jacey Cootey, Jarlyn Hernandez Jaimes, Adriana Martinez, Jasmin Gutierrez, Brody Michaelis, Sophia Mondragon-Luna, Ivan Ramirez, Penelope Hanson, Sirani Salas-Grimaldo, Alyson Walsh, principal Hilary Brittan Lack, and teachers Allison Keese, and Kayla Graber. She thanked the parents for their support.

• 1.5  Review of Agenda
  Item 6.1 was removed from the agenda.

  2.0 Consent Agenda
  2.1 Gifts to the District

  The Board accepted with gratitude, gifts to the District: Janet Friedman-Pizzo & Joseph Pizzo donated $300.00 to MHS for the Speech and Debate Team, Robert Rose donated $100.00 to MHS for the Marching Band, Particia Manson donated $500.00 to MHS for the Choir Scholarship Fund, Jim Hurl donated $200.00 cash to MHS for the resource room, Natalie Reed donated $200.00 to MHS for the Track and Field Team, PEO Chapter DO donated $150.00 to MHS for the Prom clothing drive, JoAnn Fabric Store donated to MHS $1280.00 in upholstery, fabrics & two Rowentas, Aiden & Debbie Skinner donated to Patton MS a Canon Pro-100 printer & laminator worth $500.00 for the art class, Particia Manson donated $800.00 to MHS for scholarship & Doernbecher workshop, McMinnville Ministries donated $125.00 to Buel ES for student needs, Dale Johnson donated $100.00 to MHS for boy’s tennis, Eva Anderson donated $250.00 to MHS for boy’s tennis, Holger G. Jensen donated $100.00 to MHS for boy’s tennis, Dennis Hesch donated $250.00 to MHS for boy’s tennis, Daniel E. Heap donated $100.00 to MHS for boy’s tennis, V Environmental, LLC donated $1000.00 to MHS for boy’s tennis, The Simonsen family donate $10,000.00 to MHS for Bear Hugs, OT2, LLC donated two ellipticals and two treadmills to Patton MS worth $9,000.00 for the fitness center, Emily Brown donated $200.00 to MHS for boy’s tennis, Alex A. Bishop, P.C. donated $250.000 to MHS for boy’s tennis, Ryan Berger donated $1100.00 to MHS for boy’s tennis, Robert H. Stephenson donated $100.00 to MHS for boy’s tennis, Dale Bills donated $100.00 to MHS for boy’s tennis, William Wilton donated $100.00 to MHS for boy’s tennis, Nancy Gabrielsen-Tennis donated $100.00 to MHS for boy’s tennis, Kasey Wheeler donated $100.00 to MHS for boy’s tennis, Mary Woolley donated $250.00 to MHS for boy’s tennis, Robine L Storey donated $100.00 to MHS for boy’s tennis, and Deborah Severson donated $100.00 to MHS for boy’s tennis.

  2.2 Approval of minutes of the April 11, 2022, April 18, 2022 Business Board Meeting, and April 25, 2022 Work Session approved.

  2.3 Personnel Actions  approved.

  On motion by Jason Bizon, seconded by Janis Braich, the Consent Agenda was approved on a unanimous vote.

• 3.0 REPORTS

  The Board heard Monthly Reports.

  3.1 Student Envoy Report

  Laney Hyder and Kaia Brantner gave a detailed report on all of the activities for the 2022-2023 school year.  April 29, was Junior and Senior Prom at Evergreen.  They finished licensed staff appreciation week with various treats and activities and notes all showing love and appreciation for the 125 licensed staff members. They recognized staff with awards.  April 22 & 23 was the Speech and Debate tournament.  They said the Speech and Debate Team represented the school well, and they shared information on spring athletics. The Spring Bizzare will be held May 19 and 20 from 4:00 – 8:00 and on the 21 from 8:00 – 12:00. They shared additional information and activities that are happening at the high school.

  3.2 Student Reports 

  Allison Keese and Kayla Graber shared information about the AVID program.  The program targets students who have the desire to go to college and who are capable of completing hard courses but need some support.  It has a variety of different goals they are working towards which include organization and focus note taking.  They also work in tandem with the advisory program for high school transition.  They celebrate each other with the AVID clap.

  Students Jacey Cootey, Penelope Hanson, Jarlyn Hernandez jaimes, Adriana Martinez, Jasmin Gutierrez, Brody Michaelis, Sophia Mondragon-Luna, Ivan Ramirez, Sirani Salas-Grimaldo and Alyson Walsh shared how the AVID program has helped them. 

  The students were asked three questions about the AVID program.

  1. How have the AVID and Advisory prepared you for high school?

  The students said it has helped them prepare for high school and advocate for themselves, turn in assignments on time, do their best and contact teachers when needed,  helped with note taking, be more responsible, and high school ready. 

        2. How has AVID impacted your hopes and ideas for your future?

  Guest speakers have helped them figure out their pathways. Guest speakers spoke about financial aid and students realized they could pay for college.

        3. How has AVID helped you prepare for the future?

  Students said that college is in their future.  It helps you build your confidence because they know people are supporting them.

  Janis Braich said she thinks it is amazing that they see so many things that have opened their eyes and she is really happy they all decided to take this class; it looks like it was a good choice; good luck in high school.

  Jason Bizon said to advocate for yourself, it is important to find somebody to look up to, find a good mentor in your life and take their advice and listen to them.

  Abbie Warmbier said she was impressed with all of the students and wondered how many other 8th graders who did not take the class, if they were thinking about college yet.  She said it seemed that the students have a jumpstart on them thinking about their future.  She is glad they are taking full advantage of the class; great job. 

  Gerardo Partida thanked the students.  He said they are more organized and disciplined, and he asked if their parents saw it right away.

  Chair Carson Benner said we’ve had the privilege of watching an AVID class walk all the way through to graduation; they all went to college. It is  absolutely amazing, you’ve got what it takes to get there, so good job, thank you for coming in.

  3.3 Principal’s Report

  Hillary Brittan Lack shared they held a rally and assembly, the first in two years for A Day without Hate.  It was about unity and inclusion. They held a blacklight dance; 400 students attended.  She spoke about the goals of the school and what they are focusing on.  She presented a presentation that showed student growth.   In the fall 75% of the students were one or more grade levels behind in math. 130 is the highest that iReady will score for a school nationally on growth.  The graph showed that sixth through eighth grade is at 128. The eighth graders right now are at 130. 

  3.4 Superintendent’s Report 

  Superintendent Brockett shared school/student highlights:  

  1. 1. 1. 1. • MAC High School was recognized by U.S. News as a Best High School by earning a national ranking in the top 40%.
              • Duniway MS had students take the test for the regional geography bee and we had an 8th grader, three 7th graders and one 6th grader all qualify for Nationals in Orlando! The top two from each division also qualified automatically for nationals in Vermont.
              • MHS ProStart and Welding had 15 students that attended the 2022 SkillsUSA competition. All students did very well and we had two students place first, advancing to Nationals in June.

  Congratulations to the Pro Star and welding students.  The welding program had 15 students that attended the 2022 Skills USA competition, all students did very well.

  The Equity Direct Mirtha “Korina” Smith will be joining us July 1 and David Cano was hired for the Student and Family Engagement Program Manager position.  Both will be formally introduced at the June board meeting.

  We have begun to work on our mission statement.  Superintendent Brockett states we need a mission statement that represents who we are; start to value the new importance on SEL and the whole child; we want to stay with academic excellence.

  We are concerned about staff burnout.  We realized the importance of collegiality among the staff, so we will be doing PLC professional learning communities next year. 

  Next year the secondary schools will have a late start on Wednesday’s.  This will give a solid one hour professional time for the teachers.  Elementary will have an early release on Wednesday’s, we will be ending school an hour early on Wednesday’s.  We will be working with parents starting this week to start understanding how we have to meet those needs with the late start and early release; so we can meet the needs of the parents and the community.

  3.5 Director of Fiscal Services’ Report 

  Superintendent Brockett presented in Samantha Nelson’s absence.  May enrollment showed a 20 student loss sense April; it was high school level, and it was seniors who may have earned enough credits to exit through a different alternative program.  We are on track with spending for the budget. 

  3.6 Director of Operations

  Brian Crain reported on the Patton MS seismic updates and the Filbert Orchard tree removal. 

  Chair Benner asked if we get the grant we have enough to cover phase I?  Brian Crain said we have enough to cover phase II if we get the grant.  He reported that the removal of the trees has started.  They want to use the chips to create a walking pathway.  They are in negotiations with the farmers to see how we can work out an agreement to make sure everyone is safe.

• 4.0 Unfinished Business:

  4.1  Student Overnight Travel 2nd Reading
        Columbus ES 5th Grade Outdoor Trip

  On motion by Dr. Paul Haddeland , seconded by Janis Braich , the motion passed unanimously for approval for the Columbus ES 5th Grade Outdoor Trip.

  4.2 Out of State Travel 2nd Reading
        MHS Speech and Debate Team

  On motion by Larry Vollmer, seconded by Jason Bizon, the motion passed unanimously for approval for the Out of State Travel for the MHS Speech and Debate Team.

  4.3 Brian Crain presented the following policies for second reading. 

  • JHFE/GBNAB – Suspected Abuse of a Child Reporting Requirements
  • JHFE/GBNAB-AR– Reporting of Suspected Abuse of a Child
  • JHFF/GBNAA – Suspected Sexual Conduct with Students and Reporting Requirements
  • JHFF/GBNAA-AR – Suspected Sexual Conduct Report Procedures and Form

  Recent revisions to ORS 339 affecting reporting of child abuse and sexual conduct were adopted by the 2021 Legislature. The passing of these bills revised the definition of ‘sexual conduct’ and ‘licensed administrator’ as it relates to reporting and helps define the persons who can be designated to receive and respond to these reports. Additionally, a new definition was added for ‘commission licensee’ to distinguish between district employees suspected of sexual conduct that shall be reported to and investigated by TSPC and those that shall be reported to and investigated by ODE. The effective date of these changes are immediate. 

  On motion by Janis Braich, seconded by Abbie Warmbier, the motion passed unanimously to approve the policies for final adoption. 

• 5.0 New Business  

  5.1 Superintendent Evaluation Adoption
  Janis Braich read the Superintendent Evaluation Summary.

  On motion by Jason Bizon, seconded by Gerardo Partida, the motion passed unanimously to approve the 2021-2022 Superintendent Evaluation for final adoption.

  5.2 Overnight Student Travel 1st & 2nd Reading
        Grandhaven ES OMSI Outdoor Science School

  On motion by Abbie Warmbier, seconded by Jason Bizon, the motion passed unanimously for approval for the Grandhaven ES OMSI Outdoor Science School.

  5.3 English Language Arts  Adoption 1st Reading
  Kourtney Ferrua, Erin Combs, and Jessica Marshall presented a presentation to the Board information regarding the process of choosing the materials for the ELA textbook adoption.

  5.4 Out of State Student Travel – 1st Reading
        Washington DC Close Up Trip

  On motion by Larry Vollmer , seconded by Janis Braich , the motion passed unanimously for a tentative approval for the Washington DC Close Up Trip.

  5.5 Brian Crain presented the following policies for first reading. 

  • JECBB – Attendance Areas and Intra-School Transfers
  • JECBB AR (1) – Procedures to Implement Intra-School Transfer Requests 
  • JECBB AR (2) – District Intra-School Transfer Request Form 

  The process for students requesting intradistrict transfers after the start of school were not described in the current policy language.  In addition, attendance and student conduct are currently some of the reasons that a transfer can be revoked. Our school attendance practices and student conduct policies are in place for all students and will be followed so they are not reasons to revoke a transfer. 

  These policies will return for second reading at the next Board Business meeting. 

  6.0 Employee Group

  6.1 
  Was removed from the agenda.  Documentation was not received in a timely manner.

  7.0 Public Testimony:
  We did not receive any written public testimony or Intent to Speak cards via Zoom or in person.

• 9.0 FUTURE AGENDA ITEMS
  Superintendent Brockett and Chair Carson Benner will write a letter to the Chief of Police regarding SRO’s. 

  Board Directors Comments
  Jason Bizon did not have a comment.

  Larry Vollmer did not have a comment.

  Abbie Warmbier said that there are only 26 days left.  It has been a tough year. to get through, and we are close to the end with so many celebrations to have along the way.

  Janis Braich said that listening to the high school students read through the list of things that are going on and happening brings the point out really well, a year ago there was nothing going on and it is just really heartwarming to see.

  Dr. Paul J. Haddeland congratulated principal Hilary Brittan Lack.  The growth statistic is just phenomenal, and the students are so poised.   

  Gerardo Partida did not have a comment.

  Chair Carson Benner did not have a comment.

  The meeting adjourned at 9:00 p.m.