July 11, 2022 Work Session Minutes

MINUTES OF THE SCHOOL BOARD OF DISTRICT NO. 40, 
YAMHILL COUNTY, McMINNVILLE, OREGON

• The Board Business Meeting was held July 11, 2022, both in person and via Zoom at the
  McMinnville School District Office, 800 NE Lafayette Ave., McMinnville OR 97128 

  The link was https://msd40.zoom.us/j/215496199

  Provisional Minutes-Not Board Approved

  At 6:30 p.m., the Board of Directors of McMinnville School District opened the board business meeting in Regular Session. The meeting was called to order by Vice-Chair Dr. Paul Haddeland.

  BOARD MEMBERS PRESENT:
  Dr. Paul Haddeland
  Ms. Abbie Warmbier
  Mr. Larry Vollmer
  Mr. Gerardo Partida
  Ms. Janis Braich
  Mr. Jason Bizon

  BOARD MEMBERS ABSENT:
  Chair Carson Benner

  ADMINISTRATION:
  Debbie Brockett, Superintendent

  Pledge of Allegiance
  The Pledge of Allegiance was led by Vice-Chair Dr. Paul Haddeland.

  AUDIENCE:  
  Steffanie Frost, Samantha Nelson, Brian Crain, and Kevin Carroll.

• 1.3 Election of Officers
  Larry Vollmer nominated Carson Benner for the position of Chairperson for the 2022-2023 school year, Jason Bizon seconded it. Motion passed unanimously to appoint Carson Benner to be the Chairperson for the school board for the school year 2022-2023.

  Jason Bizon nominated  Dr. Paul Haddeland for the position of Vice-Chair for the 2022-2023 school year, Gerardo Partida seconded it.  Motion passed unanimously to appoint Dr. Paul Haddeland to be the Vice-Chair for the school board for the school year 2022-2023.

  1.5 Introductions and Communications
  Superintendent Brockett stated there were no introductions or communications.

  1.6  Review of Agenda
  There were no changes to the agenda.

• 2.0 Consent Agenda
  Changes were made to the minutes from the June 27, 2022 Work Session and the 2022-2023 Board Meeting Dates.

  2.1 Approval of minutes of the June 13, 2022 Business Board Meeting and June 27, 2022 Work Session approved with edits from Abbie Warmbier.

  2.2 Personnel Actions approved.

  On motion by Larry Vollmer, seconded by Jason Bizon, the Consent Agenda was approved on a unanimous vote.

  3.0 REPORTS
  The Board heard Monthly Reports.

  3.1 Superintendent’s Report 
  Superintendent Brockett reported that we are still over 98 percent staffed with a few positions in Classified and Licensed we are working to fill.  We are looking to fill the Wascher ES principal position.  We have done the interviews but will be looking to fly the position again to see if we get more candidates for the position. She reported that herself and the City Manager Jeff Towery have begun planning the next joint meeting; they are looking for the month of November.  

  3.2 Director of Fiscal Services’ Report 
  Samantha Nelson reviewed the financial report in the July 11, 2022 packet with the Board.

  Gerardo Partida asked what percentage represents the balance for the 9 million dollars.

  Samantha Nelson stated it is about 10 percent; she will get the final number and send it out to the Board.

  3.3 Director of Operations
  Brian Crain provided an update on the seismic upgrade project at Patton Middle School, and an update on the resolution on bus hazard areas.

   

• 4.0 Unfinished Business:

  4.1 Student Fees – 2nd Reading
  Samantha Nelson provided a second reading to establish student fees for the 2022-2023 school year.

  On motion by Janis Braich, seconded by Abbie Warmbier, the motion passed unanimously for approval of student fees for the 2022-2023 school year.

  4.2 Brian Crain presented the following policies for second reading. 

  • GBL-Personnel Records

  After review of model sample policies GBL and GBLA, it was decided to combine the two policies. The resulting changes are proposed in this issue which includes the deletion of GBLA in lieu of changes made to model sample policy GBL – Personnel Records.

  • IGBAF-AR – Special Education – Individualized Education Program
  • IGBAG-AR – Special Education – Procedural Safeguards

  House Bill 3183, passed in the 2021 legislative session, requires districts to provide information at the individualized education program (IEP) meeting about relevant services and placements offered by the district, the ESD, regional programs and the Oregon School for the Deaf.

  House Bill 2105, passed in the 2021 legislative session, requires districts to provide

  information and resources to students of transition age regarding supported decision-making as a less restrictive alternative to guardianship, and with information and resources regarding strategies to remain engaged in the student’s secondary education and post-school outcomes. 

  In October 2021 the State Board of Education amended Oregon Administrative Rule 581-015-2200 – Content of IEP to include requiring information about supported employment services when the district is holding an IEP meeting when the student is 16 years of age, or as early as 14 years of age if transition services is part of the IEP discussion.

  • IGBB-Talented and Gifted Programs

  Senate Bill 486 passed by the 2021 Legislature amends ORS 343.397 by adding a requirement that each talented and gifted student and student’s parents have the opportunity to discuss with the district the programs and services available to the student and to provide input on the programs and services to be made available. It also adds a requirement for the plan to include the name and contact information for the district’s coordinator of special education services and programs for talented and gifted students.

  On motion by Abbie Warmbier, seconded by Janis Braich, the motion passed unanimously to approve the policies for final adoption. 

  5.0 New Business  

  5.1  05-2022 Annual Resolution
  Samantha Nelson presented resolution 05-2022 annual Authorization for approval.

  On motion by Larry Vollmer, seconded by Gerardo Partida, the motion passed unanimously to approve the 05-2022 Annual Resolution

  5.2 06-2022 Bus Hazard Zone Adjustment
  Brain Crain presented the resolution 06-2022 Bus Hazard Zone Adjustment for approval. 

  On motion by Janis Braich, seconded by Abbie Warmbier, the motion passed unanimously to approve the 06-2022 Bus Hazard Zone Adjustment.

  5.3 Establish Substitute Rates
  Steffanie Frost presented the 2022-2023 substitute pay rates for approval.

  On motion by Larry Vollmer, seconded by Janis Braich, the motion passed unanimously to approve the 2022-2023 Substitute Pay Rates.

• 7.0 Public Testimony:
  We did not receive any public testimony.

  Board Directors Comments
  Gerardo Partida appreciated the HB 4030 investment we are making in our MSD workforce.

  Dr. Paul J. Haddeland stated we always have room for improvement; but noted the transition this year and how hard all staff worked this year to overcome the challenges they encountered.

  Janis Braich echoed the same thoughts as Abbie Warmbier.  Looking forward to a fresh start to the 2022-23 school year.

  Abbie Warmbier thanked all Board members and Directors and Superintendent Brockett for supporting the new Board members and staff during this year.

  Larry Vollmer echoed the same concerns as Jason Bizon.

  Jason Bizon shared concerns about student safety walking to school with the houseless population increasing in school walking areas.

  The meeting adjourned at 7:02 p.m.