March 22, 2023 Joint Work Session Meeting

 MINUTES OF THE SCHOOL BOARD OF DISTRICT NO. 40/City Council,
YAMHILL COUNTY, McMINNVILLE, OREGON

The Joint Work Session was held March 22, 2023, both in person and via Zoom at the Kent Taylor Civic Hall, 200 NE Second Street
McMinnville, OR 97128 

The link was: https://mcminnvilleoregon.zoom.us/j/81822238639?pwd=S0hWQzQzeG9VVEFpV05JWU1SeFI0dz09

At 6:04 p.m. the Board of Directors of McMinnville School District and the City Council  opened the joint work session meeting.
The meeting was called to order by Chair Carson Benner and Mayor Remy Drabkin.  Roll call indicated the following:

BOARD MEMBERS:
Chair Carson Benner                                                                     
Vice-Chair Dr. Paul Haddeland                                                  
Mr. Jason Bizon                                                                             
Ms. Janis Braich                                                                            
Mr. Larry Vollmer                                                                        
Mr. Jason Bizon                                                                           
Ms. Abbie Warmbier

CITY COUNCIL MEMBERS:
Mayor Remy Drabkin
Adam Garvin
Zack Geary
Jessica Payne
Chris Chenoweth
Kellie Menke 

BOARD MEMBERS ABSENT:
Mr. Gerardo Partida

ADMINISTRATION:
Debbie Brockett, Superintendent
Cherice Bowden, Board Secretary
Jeff Towery, City Manager
Claudia Cisnerso, City Recorder

AUDIENCE: 
Steffanie Frost, Kourtney Ferrua, Brian Crain, Karina Smith, Hiran Amarasinghe, Kevin Carroll, and Susan Muir.

The City Council members and Board of Directors introduced themselves and stated what their roles were.  Each gave a little background information about themselves.

• PARKS, RECREATION and OPEN SPACE MASTER PLAN
  Susan Muir gave an update on Parks, Recreation and Open Space. She shared a few briefings on projects that they think overlap and share some common missions between the School District and the City.  She shared information from the Parks, Recreation Master Plan that was last done in 1999.  Through that plan some excellent things were done.  She introduced Cindy Mendoza, Director of Parks and Recreation Planning and a Principal at MIG.  Cindy presented the PowerPoint for the City of McMinnville Parks, Recreation, and Open Space Master Plan.  

  City of McMinnville Parks, Recreation, and Open Space Master Plan:  PowerPoint

  FOX RIDGE ROAD AREA PLAN
  Tom Schauer stated that the work session meeting is for information sharing and no action is needed.  He shared a PowerPoint presentation that provided updates on the Fox Ridge Road Area Plan Project.  He shared the status on the project and provided background information on the school district’s properties.  

  School District Property Context:

  • Annexed in 2005
  • Zoned “R-4 PD” (Ordinance 4829)
    • Use of property limited to high school and ancillary uses
    • Conditional Use Review

  Forecasting:

  • Slower near-term growth in high school age population

  Recreation Facility Planning
  Susan Muir shared a PowerPoint presentation for the Recreation Facility Plan, which included the Project Timeline from 2019 through 2023:

  • 2019 –  Technical Data – Assess Facility Conditions
  • 2020 – Rec Building Feasibility Study
  • 2021 –   Concept Planning
  • 2022 –  City Finances
  • 2023 –  Fire Districting and community engagement on City priorities

  Potential future capital bond measures:

  • Chemeketa Community College
  • McMinnville School District 

  She also shared the challenges, opportunities, and what the next steps are.

  Recreation Facility Master Planning Update:  PowerPoint

  The session adjourned at 7:53  p.m.