MINUTES OF THE SCHOOL BOARD OF DISTRICT NO. 40,
YAMHILL COUNTY, McMINNVILLE, OREGON

The Board Business Meeting was held February 9, 2026, both in person and via Zoom at the
McMinnville School District Office, 800 NE Lafayette Ave., McMinnville OR 97128

The link was https://msd40.zoom.us/j/215496199

Provisional Minutes-Not Board Approved

At 6:31 p.m., the Board of Directors of McMinnville School District opened the board business meeting in Regular Session. The meeting was called to order by Chair Larry Vollmer.

BOARD MEMBERS PRESENT
Chair Larry Vollmer
Vice-Chair Gerardo Partida
Director  Lu Ann Anderson – via Zoom
Director  Christine Bader
Director  Jason Bizon
Director Jasmin Juarez
Director  Abbie Warmbier

BOARD MEMBERS ABSENT
None

ADMINISTRATION
Kourtney Ferrua, Superintendent
Cherice Bowden, Board Secretary

AUDIENCE
Jason Hall, Hiran Amerasinghe, Emily Linnertz, Brian Crain, Lisa Jordan-Zornow, Vicky Brown, Allison Eitzen, Dave Furman, Kathi Fowler, Lauren Berg, Davey Altree. Kim Price, Scott Murphy, Cielo Tahmaseb and Shelly Simonyi.  See attached.

• 1.1  Pledge of Allegiance
  The Pledge of Allegiance was led by Allison Rivas Rosales.

  1.4  Introductions and Communications
  Superintendent Ferrua warmly welcomed Don Carver, Newby Tigers, and their families.  She invited parents to come forward for photos during the students’ presentation. 

  1.5 Classified Employee Appreciation Week
  1.5.1 Proclamation

  Vice Chair Partida read the following:
  WHEREAS the education of our youth is imperative to our school district, to Oregon, to our nation, our world;

  WHEREAS classified school employees in our school districts, education service districts and community colleges are the “backbone” of our public school system;

  WHEREAS classified employees work directly with our children, staff, parents, volunteers, business partners and community members and are responsible for the transportation, nutrition and general well-being of our children as well as assisting certified staff in direct instruction; 

  WHEREAS classified employees ensure the smooth operation of our offices, the maintenance of buildings and property, and the safety of our staff and students and the community trusts them as important messengers about our schools; 

  WHEREAS our community depends on classified employees to serve students and other staff, often in challenging circumstances and classified employees, with their diverse talents and true dedication, nurture our youth throughout their K-12 years;

  WE MEMBERS OF THE McMINNVILLE SCHOOL BOARD join Governor Tina Kotek in proclaiming March 2, 2026 through March 6, 2026 to be CLASSIFIED SCHOOL EMPLOYEE WEEK in McMinnville, Oregon, and encourage all members of our community to join in this observance recognizing the dedication and hard work of these individuals.

  1.6  Review of Agenda
  There were no changes to the agenda.

  2.0 Consent Agenda
  2.1 Gifts to the District: The Board accepted with gratitude, gifts to the District:
  Andrew Physical Therapy donated $898.00 to MHS for Mac Madness, Two Dogs Taphouse donated $299.00 to MHS for Mac Madness, Amy Wark DMD, LLC donated $599.00 to MHS for Mac Madness, Hyder Family Dentistry donated $1699.00 to MHS for Mac Madness, McMinnville Lions Club donated $500.00 to MHS for Twilighters, Washington Roofing Company donated $599.00 to MHS for Mac Madness, Stephanie Juliet Campbell, LLC donated $500.00 to Newby ES $500.00 for Mrs. Ford’s class and $500.00 to Newby ES for Mrs. Old’s class, Chemeketa Community College donated $599.00 to MHS for Mac Madness, Vortex donated to MHS $299.00 for Mac Madness, Gold Rush Coffee Shop donated $100.00 to MHS for the Equestrian Team, Heinzel Farm, Inc. donated $200.00 to MHS for the Equestrian Team, Buchanan Cellars donated $100.00 to PMS seedlings for the greenhouse, Equine Performance Solutions donated $150.00 to MHS for the Equestrian Team, MVP Performance Training donated to MHS $300.00 for the Equestrian Team, Dayton HS Student Body donated $500.00 to MHS for the Equestrian Team, Bethany Abeln donated $100.00 to MHS for the Equestrian Team, The Stoller Group donated $598.00 to MHS for Mac Madness, Leann’s Lattes & Espresso Co. donated $100.00 to MHS for the Equestrian Team and Cantelon Law donated $300.00 to MHS for the Equestrian Team.

  2.2  Approval of minutes of the January 12, 2026 Business Board Meeting, January 24, 2026 Mid Year Retread and January 24, 2026 Work Session Meeting approved. 

  2.3 Personnel Actions approved.

  On motion by Vice Chair Gerardo Partida, seconded by Director Abbie Warmbier, the Consent Agenda was approved on a unanimous vote 7-0.  Director Lu Ann Anderson – aye, Director Christine Bader – aye, Director Abbie Warmbier – aye,  Chair Larry Vollmer – aye, Vice-Chair Gerardo Partida – aye, Director Jason Bizon – aye and Director Jasmin Juarez  – aye.

  3.0 REPORTS
  The Board heard Monthly Reports

  3.1 Student Reports
  Principal Vicky Brown and Instructional Assistant Dawn Carver presented an overview of Newby Elementary’s participation in the Jump Start “Learn to Ride” program, a state-supported initiative through Oregon Safe Routes to Schools. Principal Brown explained how the program aligns with the school improvement plan by promoting student wellness, engagement, bike safety, and equitable access, ensuring all kindergarten and first-grade students could participate regardless of prior experience.

  She described the program’s structured, developmentally appropriate progression, beginning with balance and gliding on pedal-free bikes before advancing to pedaling without training wheels. She also highlighted the support provided by staff to ensure safety and success.

  Mrs. Carver shared observations from working directly with students, noting significant growth in confidence and perseverance. She described how students overcame fears, learned bike handling and road safety skills, and encouraged one another. Both presenters emphasized the positive impact on student confidence, safety awareness, and pride in accomplishment, concluding with an opportunity for students to share their learning.

  Principal Brown led students in reviewing the Bike Safety ABCs: A for Air (checking tires), B for Brakes (making sure they work), and C for Chain (understanding its importance, even if not yet on their practice bikes).  She then reinforced these safety skills through an interactive game of Simon Says, guiding students to practice checking brakes, walking their bikes, using kickstands, sitting safely, and properly parking their bikes. The activity demonstrated students’ understanding of bike safety procedures while keeping them engaged and having fun.

  3.2  Student Envoy Reports
  Student Envoys from MHS  presented the student report for MHS, highlighting their activities that are happening at the high school.  They gave an update on academics, athletics and arts/pathways.   See presentation.

  Director Bader gave a shout-out to everyone who helped organize Mac Madness, noting it was a fun and well-executed event. She also recognized the ASB students who spoke at the recent City Council meeting, offering special appreciation to Ben for thoughtfully representing the entire community. She commended his commitment to honoring that responsibility and described him as a role model for others.   

  3.3 McEA
  Taire Thompson shared that over winter break she received an ESPN-sponsored grant of nearly $1,000 to purchase retro games for her classroom. The goal is to teach students traditional games, promote positive sportsmanship, and build social-emotional skills, with hopes that students will eventually teach the games to other classes.

  She also provided an update on the Special Education Committee, noting that the group has met twice and is already engaging in meaningful, collaborative work under Superintendent Ferrua’s structured leadership.

  Additionally, she highlighted an upcoming union meeting focused on classroom safety, supporting educators working with dysregulated students, and ensuring staff understand their contractual rights. She invites board members to spend time in classrooms to better understand the teacher perspective, noting that some visits are already scheduled.

  3.4  Superintendent Report
  Superintendent Ferrua welcomed everyone to the second semester and highlighted engaging learning experiences happening across the district, including bike safety through Cycle Oregon, Survival Swim, and first-grade science programs made possible through strong community partnerships. She shared that teachers are conducting mid-year goal meetings aligned with school improvement plans and that district leaders continue their Professional Learning Community work. She also previewed upcoming Career and Technical Education events, including the Blue Collar Tour and the Oregon Welding League competition, which provide students with hands-on exposure to skilled trades and workforce pathways. Additionally, she shared updates on the district’s continued implementation of science of literacy practices and new professional development in writing, recognizing teacher leaders supporting this work.

  Regarding finances, Superintendent Ferrua explained that while the state revenue forecast shows modest improvement, it does not significantly change the district’s projected structural budget gap for 2026–27. The district will continue monitoring legislative developments, advocating for school funding, and engaging staff and community members in the budget planning process using clear decision-making tools to guide reductions. She concluded by recognizing National School Counseling Week and expressing appreciation for the district’s counselors and mental health staff for their vital role in supporting students’ academic success and well-being.

   3.5  Director of Fiscal Services’ Report
  Director Hall reported that as of February 1, district enrollment is 5,930 students, about 4.4% below projections and down 2.3% since October. Unlike the typical February increase seen in previous years, enrollment declined by 37 students this year. Withdrawal data suggests some families may have left due to current immigration enforcement concerns. As a result, the district plans to take a more conservative approach when projecting enrollment for 2026–27.

  Financially, revenue and expenditures are tracking as expected. By the end of December, the district had received 64% of its projected revenue and spent 34% of its budget, which is typical due to the timing of state funding and property tax payments. Spending on services and supplies is down about $200,000 compared to last year, reflecting careful budget management. While the March state revenue forecast shows slight improvement, it does not significantly change the district’s financial outlook. The district continues to face enrollment declines, reduced federal relief funds, and rising costs.

  3.6 School Improvement Report
  Director Berg shared that the district’s newly released graduation rates continue to outperform the state average, including across focal student groups. However, there was a slight decrease compared to last year’s cohort, which the district takes seriously. She emphasized that each data point represents a student, and the district remains focused on high expectations, meaningful learning experiences, and strong support systems. Teams are closely monitoring student data, identifying barriers to success, and aligning targeted supports to help more students graduate with a clear plan for their future.

  She also provided an update on the Graduation Alliance program, an online partnership designed to support students who struggle with traditional on-campus learning, including those at risk of dropping out or who have been expelled. Students remain McMinnville School District students, can still access special education and EL services, and earn a McMinnville High School diploma upon graduation. Currently, 42 high school students are enrolled, with two graduates so far this year and 82 credits earned in the first semester, significantly higher participation and credit completion than last year. While the goal is to transition younger students back to in-person learning when possible, the program helps ensure students have a pathway to successfully finish high school.

  The Board asked clarifying questions which Director Berg and Superintendent Ferrua addressed.

  Director Anderson shared a comment, stating that in recent years“the state has flipped on whether students who earn a modified diploma can or cannot be counted as a graduate. She stated that it is her understanding that students earning a modified diploma are currently counted in the graduation rate, while students who earn a certificate or an extended diploma are not included.

  She added that these distinctions are discrete pieces of the puzzle that help explain the whole picture of how many students graduate in a given class. She asked how the district tracks which type of exit document students earn, noting that only two of the four available options count in the district’s “quote-unquote graduation rate.”

  Director Berg provided an update on the district’s social-emotional learning (SEL) work, which is grounded in the district’s vision and SEL mission statement. This work supports district goals around positive school climate, culture, and strong family and community partnerships.

  She highlighted several key efforts across the district. At the high school, the Sources of Strength program continues to expand, including a dedicated lunchtime space and club to help students connect. The district is also exploring ways to build connections between high school students and younger students, as well as summer engagement opportunities. At the elementary level, Character Strong is used for SEL instruction, with Tier 1 support for all students and Tier 2 interventions for those needing additional help. In grades 6–12, the district is in its first year of implementing the Wayfinder curriculum and building strong supporting resources.

  Additionally, many staff members have participated in suicide prevention trainings. The district will soon offer QPR (Question, Persuade, Refer) trainings for families and community members and is developing its own suicide prevention and postvention plan. District staff are also participating in the county’s new suicide prevention coalition to strengthen collaboration and community support for students.

  Director Berg shared information about the Seal of Biliteracy, a state award recognizing students who demonstrate high proficiency in both English and another language through state-approved assessments. She noted that this distinction validates bilingual skills, supports college and career opportunities, and is recognized in 37 states. Most students earn the seal in their junior or senior year, and participation reflects strong representation across the district’s schools.

  She also provided an update on the state’s Accountability Act. While many required performance measures are familiar from the state report card, two new metrics, K–2 regular attendance and 8th grade math have been added. Districts will also be compared to similar districts based on demographics and community characteristics. Additionally, districts must select at least one optional performance measure to report. Progress monitoring will begin in the 2026–27 school year.

  Finally, she shared that the district has begun the process of adopting a new social studies curriculum. Committees at the elementary, middle, and high school levels are currently reviewing state-approved materials, with recommendations expected in the coming months.

• 4.0  Public Forum
  We received one public comment:
  My name is Heidi Upmeyer-Vollmer. This is my daughter, Dana.  I am currently the Facilities Admin Assistant. I have worked for MSD for 30 years as a Confidential employee, with 24 years in HR and 6 years in Facilities.  My reason for speaking tonight is to tell my story of how I’ve been treated by the former superintendent, former HR director, former board chair, and former vice chair.  In March of last year, I was notified by the former HR director in writing that I was being cut to half-time for the 2025–26 fiscal year. My salary was cut in half, and I could no longer afford medical insurance through MSD. My PERS contribution was also affected. In all my years at MSD, I’ve had nothing but excellent evaluations.  

  Since then, I have learned that the former superintendent’s original plan was to terminate me and take away my retirement agreement for insurance that I was granted back in 2008.  I have been targeted for all of this because I am married to Larry Vollmer. He worked tirelessly to make things right in the district. He was bullied and treated unfairly by the former superintendent, former HR director, former board chair, and former vice chair. When it was evident he was not backing down, these four individuals came after me, cutting my hours and benefits.  I had to file for partial unemployment, pay to be added to my husband’s employer insurance, and my retirement plans were ruined. All of this caused undue stress on my family, both mentally, physically, and financially.

  Again, I am a 30-year employee here at MSD. Currently, I am the longest-serving Confidential employee, and yet I am paid the least. When I transferred to Facilities, I was verbally promised by the former HR director that my salary would stay in line with HR admin assistants. That promise was broken.  In all of the 24 years I worked in HR, there were only two assistants. Now the department has two HR specialists and two assistants. Those positions all pay more than me.

  Recently, I became aware that the former board chair tried to use his influence to keep me at half-time and make sure it continued.

  To all of this, I say shame on you, and shame on you. This is a violation of the school board’s working agreement under board rules and responsibilities, and I quote: “We do not have a role in district personnel matters except as outlined in Board Policy BCD.”

  I am calling for the immediate resignation of the former board chair and the former vice chair, and to let MSD, this board, and our students and staff get back to healing and doing what’s right. Thank you.

  5.0 New Business

  5.1 Policies 1st Reading
  Director Crain presented the following policies for a first reading:

  GBNAA/JHFF – Suspected Sexual Conduct with students and Reporting Requirements
  GBNAA/JHFF – AR – Suspected Sexual Conduct Report Procedures and Forms

  These policies will return for second reading at the next Board Business meeting.

  6.0  Unfinished Business 

  6.1 Policy 2nd Reading
  Director Crain presented the following policy for a second reading:

  EECCA – Video Surveillance on Transportation

  On motion by Director Christine Bader, seconded by Vice Chair Gerardo Partida, the motion passed unanimously 7- 0 to approve the new policy as presented for final adoption.  Director Lu Ann Anderson – aye, Director Christine Bader – aye, Director Abbie Warmbier – aye,  Chair Larry Vollmer – aye, Vice-Chair Gerardo Partida – aye, Director Jason Bizon – aye and Director Jasmin Juarez  – aye.

  7.0  Board Directors Comments
  Director Bader gave a shout-out to the Patton “Space Whales” team for being selected as one of 60 teams nationwide to participate in a NASA experiment studying the insulation properties of animal fur. She also thanked the McMinnville Education Foundation and everyone involved in organizing and supporting the recent fundraiser.

  Additionally, she encouraged community members to apply for the three open positions on the District Budget Committee, noting that applications are due on the 13th. She concluded by expressing appreciation for the opportunity to attend the OSBA bonds conference, highlighting the importance of proactive communication and strong community engagement.

  Director Anderson expressed appreciation for the McMinnville Education Foundation dinner and the OSBA Bonds Conference, noting both were well done and informative. She thanked Jason for adding requested notes to the financial report and thanked Lauren for her detailed presentation.

  She also shared that she visited a classroom and observed how teaching methods for fractions and long division have evolved, expressing appreciation for the students’ engagement and effort.

  Director Juarez thanked Superintendent Ferrua for hosting the recent “Pizza and Plática” event, noting there was a good turnout and that important topics were discussed with community members.

  Director Warmbier shared appreciation for teachers’ hard work at the end of the semester, especially the time and care put into writing meaningful report card comments to support communication with families and students.

  She highlighted several positive student experiences, including the Patton cooking club’s pop-up restaurant, which featured student-created menus and service, and the districtwide OBOB (Battle of the Books) competitions that are fostering a love of reading. She also mentioned attending a recent elementary music concert, noting the joy of watching young students perform. She concluded by recognizing the many great things happening across the district.

  Director Bizon suggested having staff explain past staffing reduction decisions to public commenters, noting that staffing is handled at the director level and the board does not get involved. He also referenced House Bill 2930 from the 2025 legislative session, which updated the definition of conflict of interest for public officials, and said the board would revisit its implications once the short session ends.

  He concluded by thanking staff for their work on IT systems, noting that the office setup looked clean, organized, and ran smoothly.

  8.0 Future Agenda Items
  None

  9.0 Announcements
  None

  Meeting Videos

   

  The meeting adjourned at 8:03 p.m.